TN 65 (09-15)

GN 02402.376 Coding Peru Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Peru. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Peruvian direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Peru to the beneficiary's local FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing. For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C.

A. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check;

  • an SSA-1199-OP43 (International Direct Deposit Signup Form for Peru) (For the link to the form see GN 02402.376G in this section); or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI for Peru has a prefix of 70 at the beginning of the Routing Transit Number (RTN).

C. Overview of IDD for Peru

IDD payments sent to Peru must be in Peruvian Nuevo Sol (PEN) accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.

D. Description of Peruvian IDD bank data

The data for coding IDD for Peru comes from banks determined by the FRBKC. The bank data for Peru reflected on the MBR consists of up to 27 characters including the country code of Q for Peru.

E. Policy for coding Peruvian bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Peru, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full Society for Worldwide Interbank Financial Telecommunication- Business Identifier Code (SWIFT-BIC). Also, enter the 8-digit National Identity Document (DNI) or the 11-digit Tax ID along with the 8-digit Codigo de Cuenta Interbancario (CCI) Code. Do not code the RTN in ITS.gov, as ITS.gov will propagate this information. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When usingITS.gov, bank data posts to the MBR within four business days.

The SWIFT code should consist of 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-2 country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

1. Initial award processing

Secure the SWIFT-BIC code, CCI account number, and DNI or Tax ID number from the beneficiary at the time of filing. If you are working on an initial award, you must update ITS.gov using the bank account information prior to ITS.gov processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov processing when the payment processes, the payment rejects and returns to SSA.

NOTE: If there is dire need or hardship involved, tell the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents the initial claim.

2. Adding or updating bank data using SSA systems

You must update ITS.gov processing on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Peru within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a PEN account in Peru? If no, STOP.

REASON: Beneficiaries in Peru can only receive IDD payments in PEN accounts.

If yes, go to step 4

4

The RTN is 700000025 for all IDD to Peru. SSA and FRBKC have designated 70 as the multi-country prefix for Peru IDD. The 5 in the RTN represents the U.S. check digit code for all IDD accounts in Peru. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Peru as follows:

  • Start with a country code of Q designated for Peru

  • Code the Customer Account Number (up to 16 digits).

7

You must enter the full SWIFT-BIC, CCI account number, and DNI or Tax ID number into ITS.gov processing on the same business day. Do not code the RTN in ITS.gov processing, as ITS.govITS.gov processing will propagate this information.

If you do not have access to ITS.gov processing, ask a co-worker who has access to update the required information into ITS.gov processing FRBKC will need all of this information in order to process the IDD payment. When this information is not available, FRBNY will reject the payment and return it to SSA.

F. Example of coding Peru direct deposit

The customer provides us with a signup form for Peru containing the following information:

Account Number 1234567890123456

  1. Derive the RTN as follows

    • Code an RTN of 700000025

    • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

  2. Derive the DAN as follows

    • Start with an alpha country code of “Q” designated for Peru;

    • Code the 16-digits of the Account Number “1234567890123456”.

The technician obtains the following:

RTN: 700000025

Checking

DAN: Q1234567890123456

The coding in an SSA System reflects:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000025

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: Q1234567890123456

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR reflects the following information:

RTN- 700000025 DAN- CQ1234567890123456

G. Exhibit of form SSA-1199–OP43 IDD Enrollment Form for Peru

To view this form go to SSA-1199–OP43


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402376
GN 02402.376 - Coding Peru Bank Data on the Master Beneficiary Record (MBR) - 10/24/2016
Batch run: 10/24/2016
Rev:10/24/2016