TN 71 (04-17)

GN 02402.383 Coding Sierra Leone Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Sierra Leone. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Sierra Leone direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Sierra Leone to the beneficiary's local FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing. For more detail on IDD requests and forwarding information, see to GN 02402.201, GN 02402.205, GN 01010.255, and GN 01702.310C.

A. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP67 (International Direct Deposit Signup Form for Sierra Leone) or

  • Any document containing required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Sierra Leone will have a prefix of 68 at the beginning of the Routing Transit Number (RTN).

C. Overview of IDD for Sierra Leone

IDD payments sent to Sierra Leone must be in Sierra Leonean Leone (SLL) accounts at local FIs. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory. The FBU will contact the beneficiary or FI for the additional information.

D. Description of Sierra Leone IDD bank data

The data for coding IDD for Sierra Leone comes from banks determined by the FRBKC. The bank data for Sierra Leone consists of 29 characters. However, the bank data on the MBR will reflect 27 characters including the country code of H.

E. Procedure for coding Sierra Leone bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Sierra Leone, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the following information:

  • account number;

  • account ownership;

  • account type;

  • beneficiary address;

  • bank code

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. SWIFT-BIC code obtained from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Initial award processing

If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.

3. Adding or updating bank data using SSA systems

You must update ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Sierra Leone within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a SLL account in Sierra Leone? If no, STOP.

REASON: Beneficiaries in Sierra Leone can only receive IDD

payments in SLL accounts.

4

To derive the nine-digit RTN for Sierra Leone, code as follows:

  • Code the prefix of 68, (the multi-country prefix SSA and FRBKC designated to use for IDD to Sierra Leone),

  • Code the 6-digit bank code,

  • Code the1-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Sierra Leone, code as follows:

  • Start with a country code of “H” designated for Sierra Leone

  • Code 16 digits of the 18-digit Customer Account Number

7

You must take action on the same business day to update the full DAN and SWIFT into ITS.gov, along with the information listed in the introduction of GN 02402.383E in this section.

If you do not have access to ITS.gov, ask a co-worker who has access to update the required information into ITS.gov. FRBKC will need all of this information in order to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA.

F. Example - Coding Sierra Leone Direct Deposit

The customer provides us with a signup form for Sierra Leone containing the following information:

Bank Code: 123456

Account Number: 123456789012345678

1. Derive the RTN as follows

  • Code the prefix of 68.

  • Code the six-digit bank code “123456

  • Code the one-digit check code (i.e., 4) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN as follows

  • Start with a country code of “H” designated for Sierra Leone; and

  • Code 16 digits of the 18-digit Customer Account Number “1234567890123456”

The technician will obtain the following:

RTN: 681234564

Checking

DAN: H1234567890123456

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 681234564

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: H1234567890123456

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN- 681234564 DAN - CH1234567890123456


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402383
GN 02402.383 - Coding Sierra Leone Bank Data on the Master Beneficiary Record (MBR) - 04/10/2017
Batch run: 04/10/2017
Rev:04/10/2017