TN 111 (08-18)

GN 02402.388 Coding Bosnia Herzegovina Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Bosnia Herzegovina bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Bosnia Herzegovina. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Bosnia Herzegovina direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Bosnia Herzegovina to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP57 International Direct Deposit Signup Form for Bosnia Herzegovina or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Bosnia Herzegovina will have a prefix of “68” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “M” assigned for Bosnia Herzegovina.

D. Overview of IDD for Bosnia Herzegovina

IDD payments sent to Bosnia Herzegovina must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Bosnia Herzegovina. The FBU contacts the beneficiary or FI for additional information.

E. Description of Bosnia Herzegovina IDD bank data

The data for coding IDD for Bosnia Herzegovina will come from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The full length of the IBAN for Bosnia Herzegovina consists of 20 characters. However, the bank data on the MBR consists of 19 characters including Bosnia Herzegovina country code of M.

F. Policy for coding Bosnia Herzegovina bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Bosnia Herzegovina, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the following information:

  • account type;

  • account ownership;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • IBAN;

  • payee indicator; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. SWIFT-BIC code obtained from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

 

STEP ACTION
1

Are you coding an initial claim?

 

If yes, go to step 3.

 

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

 

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

 

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Bosnia Herzegovina? If no, STOP.

 

REASON: Beneficiaries in Bosnia Herzegovina can only receiveIDD payments in USD accounts.

 

If yes, go to step 4

4

To derive the nine-digit RTN for Bosnia Herzegovina, code as follows:

 

  • Code the prefix of 68 , (the multi-country prefix SSA and FRBKC designated to use for IDD to Bosnia Herzegovina).

  • Code the three-digit Bank code

  • Code the three-digit Branch code

  • Code the one-digit check code (obtain through Title II Interactive Comps)

 

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5 Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.
6

To code the Depositor Account Number (DAN) for Bosnia Herzegovina, code as follows:

 

  • Start with a country code of “M ” designated for Bosnia Herzegovina

  • Code the 8 digit Customer Account Number

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.388F in this section.

 

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example - Coding Bosnia Herzegovina Direct Deposit

The customer provides us with a signup form for Bosnia Herzegovina containing the account number: BA391290079401028494

  • The first two characters of Bosnia Herzegovina IBAN is “BA,” which represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.

  • The fifth through seventh characters of the IBAN represent the three-digit bank code.

  • The eighth through tenth characters represent the three-digit branch code.

  • The next eight digits of the IBAN represent the account number. The last two digits depict the check digit for the account number (never coded to the MBR).

 

The technician should take the following actions:

1. Derive the RTN

Enter the information for the RTN

  • Code the prefix of 68

  • Code the three-digit bank code, “129”

  • Code the three-digit branch code, “007”

  • Code the one-digit check code (i.e., 7) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

Code the DAN for Bosnia Herzegovina

  • Start with a country code of “M” designated for Bosnia Herzegovina;

  • Code the 8-digit Customer Account Number “94010284”

a. You must obtain the following:

  • IBAN: BA391290079401028494

  • RTN: 681290077

  • Checking

  • DAN: M94010284

b. The POS coding reflect this information:

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 681290077

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: M94010284

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information:

  • RTN- 681290077

  • DAN-CM94010284

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402388
GN 02402.388 - Coding Bosnia Herzegovina Bank Data on the Master Beneficiary Record (MBR) - 08/30/2018
Batch run: 08/30/2018
Rev:08/30/2018