TN 93 (02-18)

GN 02402.408 Coding Vietnam Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Vietnam bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Vietnam.

We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Vietnam direct deposit.

This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Vietnam to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Vietnam; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Vietnam have a prefix of “68” at the beginning of the Routing and Transit Number (RTN).

The first letter of the Depositor Account Number (DAN) field has the letter “W” assigned for Vietnam.

D. Overview of IDD for Vietnam

IDD payments sent to Vietnam must be in Vietnam Dong (VND) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Vietnam. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Vietnam

The data to code IDD for Vietnam comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The bank data on the MBR reflects 25 characters including the country code of W.

F. Policy to code bank data for Vietnam

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us.

When you use our system to establish or change IDD bank data for Vietnam (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number:

  • bank code (only required for Agribank);

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator.

1. Enter the bank code into ITS.gov

Enter an 8-digit bank code in the “Country Bank Info” field for Agribank).

If the bank code is either “01204001” (Agribank Main Office) or “01204009” (Agribank Payment Centre), you must enter an indirect bank code after entering the direct bank code in the “Country Bank Info” field.

Beneficiaries must supply the indirect bank code of the Agribank branch at which they have an account (Example: “0120400186754300”).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a VND account in Vietnam? If no, STOP. REASON: Beneficiaries in Vietnam can only receive IDD payments in VND accounts.

If yes, go to step 4.

4

The RTN is 680000145 RTN for Vietnam. It contains the:

  • Multi-country prefix “68” for Vietnam IDD is

  • U.S. check digit code “5” for all IDD accounts in Vietnam (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Vietnam, code:

  • W” designated for Vietnam

  • the 14-digit account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.408F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Vietnam

The customer provides us with a signup form for Vietnam containing the account number “12345678901234.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 680000145

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Vietnam

  • Start with the country code of “W” designated for Vietnam; and

  • Code 14 account number “12345678901234”

a. You must obtain this information

  • RTN: 680000145

  • Checking

  • DAN: W12345678901234

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000145

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: W12345678901234

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN:680000145

  • DAN:CW12345678901234

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402408
GN 02402.408 - Coding Vietnam Bank Data on the Master Beneficiary Record (MBR) - 02/06/2018
Batch run: 02/06/2018
Rev:02/06/2018