SSA - POMS: GN 02402.475 - Coding Azerbaijan Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Azerbaijan bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Azerbaijan. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as an Azerbaijan direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Azerbaijan to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see:

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GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
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GN 02402.205 Direct Deposit Enrollment Outside the U.S.
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GN 01010.255 Adjudication of Foreign Claims
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GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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Blank check
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SSA-1199 International Direct Deposit Signup Form for Azerbaijan; or
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Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

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GN 00203.020 Identity of Claimants
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GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Azerbaijan has a prefix of 75 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “J” assigned for Azerbaijan.

D. Overview of IDD for Azerbaijan

IDD payments sent to Azerbaijan must be in U.S. Dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Azerbaijan IDD bank data

The data to code IDD for Azerbaijan comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The bank data on the MBR reflects 27 characters including the country code of J.

F. Procedure for coding Azerbaijan bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Azerbaijan using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE).

You must then go to ITS.gov to enter the following data:

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account ownership;
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account type;
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beneficiary address;
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beneficiary phone number;
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country;
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enrollment status;
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first and last name of beneficiary;
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bank name and address;
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IBAN
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payee indicator;
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Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: In the Country Bank info field, type BIK followed by Beneficiary Bank's 6 digit code. Ex: BIK 123456.

NOTE: In the Beneficiary ID field, type VOEN followed by Tax ID. Ex: VOEN 123456789.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

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First four characters - bank code (only letters);
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Next two characters - ISO 3166-1 alpha-two country code (only letters);
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Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and
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Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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update ITS.gov on the same day;
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enter all POS direct deposit changes according to normal procedures;
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use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step	Action
1	Are you coding an initial claim? If yes, go to step 3. If no, go to step 2.
2	Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country. If yes, go to step 3.
3	Is the beneficiary's account a USD account in Azerbaijan? If no, STOP. REASON: Beneficiaries in Azerbaijan can only receive IDD payments in USD accounts. If yes, go to step 4.
4	The RTN is 750000130 for all IDD to Azerbaijan. It contains the: • Multi-country prefix of “75” for Azerbaijan IDD; • U.S. check digit code of “0” at the end of the RTN for all IDD accounts in Azerbaijan. No need to obtain the check digit code from Title II Interactive Comps.
5	Code the account type: • “S” savings, or • “C” checking. If no indicated account type, use a “C” for checking account.
6	To code the Depositor Account Number (DAN) for Azerbaijan, code: • “J” designated for Azerbaijan • 16-digit of the 20-digit account number
7	You must take action on the same business day to enter into ITS.gov all the information as listed in GN 02402.475F. You must access ITS.gov or ask a co-worker to update the required information into ITS.gov. REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Azerbaijan direct deposit

The customer provides us with a signup form for Azerbaijan containing the account number: "AZ21NABZ00000000137010001944".

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The first character of IBAN is “AZ,” represent the International Organization for Standardization (ISO) country code.
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The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.
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The next 4 characters of the IBAN represents the bank code.
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The last 20 digits of the IBAN represent the account number.

1. Derive the RTN

The technician enters the information for the RTN.

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Code RTN as 750000130
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Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

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·Start with country code “J” designated for Azerbaijan; and
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·Code the 16 digits of the 20-digit Account Number “0000000013701000”

3. Obtain the following information

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RTN: 750000130
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Checking
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DAN: J0000000013701000

a. POS reflects the direct deposit information

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DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 750000130 ACCOUNT TYPE (C/S): C
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DEPOSITOR ACCOUNT NUMBER: J0000000013701000

•CANCEL DIRECT DEPOSIT (Y):
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DIRECT EXPRESS (Y):

b. The MBR reflects the following information

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RTN 750000130
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DAN CJ0000000013701000

H. References

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GN 00203.020 Identity of Claimants
•

GN 01010.255 Adjudication of Foreign Claims
•

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
•

GN 02402.025 Direct Deposit Post Entitlement Interview
•

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
•

GN 02402.205 Direct Deposit Enrollment Outside the U.S.

Social Security

Program Operations Manual System (POMS)

GN 02402.475 Coding Azerbaijan Bank Data on the Master Beneficiary Record (MBR)