TN 13 (05-03)

GN 02403.025 Processing Remittances After Field Office Remittance Transmittal (FORT) Has Been Requested

A. INTRODUCTION - REMITTANCES RECEIVED AFTER FORT HAS BEEN REQUESTED

The Debt Management System (DMS) keeps track of receipts on a calendar day basis. When output documents are requested at the end of the day, or in time for that day's mail pickup, they will list all the receipts produced up to that point in time. Additional remittances will be accepted in the FO subsequent to this.

B. PROCEDURE - REMITTANCES RECEIVED AFTER FORT HAS BEEN REQUESTED

Use DMS to change the receipt processing date by accessing the Change Field Office Receipt Date (RCRD) screen (See MSOM DMS 004.007). Change the receipt date to the next business day, and the remittance will be automatically included among all other remittances on the next date.

Handle the remittance in accordance with the following instructions:

1. Interviewer

  1. Date stamp the remittance, and stamp it payable to SSA/CMS.

  2. Is remitter still in the office?

    • If Yes, enter the remittance into the system and give the receipt to the remitter. Go to GN 02403.025B.2.

    • If No, give the remittance to the remittance supervisor to keep in a secure location for input with the next day's remittances. See GN 02403.025B.2.

2. Remittance Supervisor

Are the day's remittances still in the office?

If Yes,

  • Generate a new FORT.

  • Discard the old FORT.

  • Send all the remittances (and replacement FORT) to MATPSC

If No,

  • Hold the remittance overnight in a secure location.

  • Mail the late remittance to MATPSC, along with the next day's remittances.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202403025
GN 02403.025 - Processing Remittances After Field Office Remittance Transmittal (FORT) Has Been Requested - 05/07/2003
Batch run: 01/27/2009
Rev:05/07/2003