TN 3 (02-02)
GN 02607.970 Exhibits - Advance Notification Letters
A. Procedure – Notice to Send to Beneficiary For Advance Notice of Proposed Suspension of Benefits
The source of the information determines the type of notice action you must send to the beneficiary to notify him/her of SSA's proposed suspension of his/her title II benefits. See GN 03001.005 through GN 03001.012 for information and definitions of a “source of a report.” See the chart below for required notification.
Advance Notice Requirements
SOURCE OF REPORT & PUPS RID CODE ON RECORD/ALERT
TYPE OF REPORT
ADVANCE NOTIFICATION REQUIREMENTS
Beneficiary or Representative Payee
PUPS record Reflects Reporter ID code of “SELF”
First Party Reports
Advance notification is not required. Immediate suspension applies.
Send suspension and overpayment notice with recon & appeal language to beneficiary's address on the MBR.
Newspaper articles, reports from neighbors, relatives, etc. or inmate reports or listings from correctional or mental institutions that do not have formal reporting agreements with SSA.
PUPS record reflects Reporter ID code of “OTHR”
Third Party Conventional Reports
Give advance notice and allow 10 days + 5 mailing days.
Send advance notice to the beneficiary's address on the MBR.
PUPS Alerts/Records Paper Listings from correctional/mental facilities that have a formal reporting agreement with SSA.
PUPS record/alert reflects Reporter ID code of all numeric digits or alpha numeric digits (e.g. “1111” or “3MDP”, etc.)
Third Party Computer Generated Reports
Give advance notice and allow 30 days + 5 mailing days.
Send advance notice to beneficiary's mailing address on the MBR.
NOTE: Information about formal and informal reporting agreements is found in GN 02607.400.
B. Procedure - Notification For Closed Periods of Suspension
Advance notice is not required for periods of suspension where the beneficiary is not currently entitled or is terminated. See GN 03001.025 for information on instances where advance notice must be sent to the beneficiary.