Beneficiaries use the Forms SSA-1099 and SSA-1042S (Social Security Benefit Statements) to determine if their benefits are taxable and to determine the amount they are required to report to the Internal Revenue Service (IRS). Social Security Benefit Statements are available to the following types of beneficiaries:

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  Title II only;

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  Title II and Title XVI (concurrent), and

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  Title II and Title XVIII claimants.

In accordance with the provisions of Public Law 98-21 (the Social Security Amendments of 1983), we began issuing Social Security Benefit Statements in 1985 for tax year 1984 when Social Security benefits first became subject to the federal income tax.

CAUTION: Do not confuse the Social Security Benefit Statement with the Form SSA-7004 (Social Security Statement). The Form SSA-7004 provides workers with their wages and self-employment income, estimates of tax contributions, and potential benefits. Also, do not confuse Form 1099-MISC, Miscellaneous Income with any of the SSA-1099s mentioned in GN 05002.005E. The Form 1099-MISC is a miscellaneous income form used to report payments made during the year, including gross proceeds paid to an attorney in connection with legal services.

We issue the following Social Security Benefit Statements:

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  SSA-1099, (Social Security Benefit Statement) for U.S. citizens and residents; and

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  SSA-1042S, (Social Security Benefit Statement) for individuals who are not U.S. citizens or residents.

NOTE: A U.S. resident is a non-citizen who has lawful permanent resident status or meets the Substantial Presence Test, as explained in GN 05010.030.

IRS Notice 703 (Read This to See If Your Social Security Benefits May Be Taxable) accompanies the Form SSA-1099. Beneficiaries use this notice to determine if any part of their benefit is taxable for federal income tax purposes.

We issue all Social Security Benefit Statements by January 31 of each year. If a beneficiary requests a replacement Social Security Benefit Statement for the current tax year before January 31, advise the beneficiary that they must wait until after January 31 before requesting a replacement Social Security Benefit Statement.

For more information on how to request a replacement Social Security Benefit Statement, see subsection E.4 below and GN 05002.220. Do not attempt to request a replacement SSA-1099 or SSA-1042S for the current tax year before January 31.

NOTE: For cases referred to in GN 05002.040B.3., where some beneficiaries are due Social Security Benefits but their Monthly Benefit Amount (MBA) is less than their current Supplemental Medical Insurance (SMI) premium, we take manual actions to include the benefits applied to Part B premiums in the SSA-1099 Box 3. Generally, we complete these actions by February 28^th of each year.

We mail Social Security Benefit Statements first class between January 3 and 24 each year, for delivery no later than January 31.

Representative payees receive the benefit payments for the use and benefit of the beneficiary. We mail benefit statements to representative payees on the record in all cases.

Program Service Center (PSC) technicians receiving undeliverable Forms SSA-1099/1042S must discard the forms without further development. Benefit statements are informational in nature and do not require a response from the beneficiary (see GN 02605.055A.2.). Since these forms contain personally identifiable information (PII), follow the necessary steps for disposing of PII (for detailed information on PII disposal, refer to the PII portal website.

We have nine self-mailer versions that we mail out each January for the previous tax year. They are:

1. a. 

   SSA-1099-SM (Domestic - English),

2. b. 

   SSA-1099-SM-SP (Preferred language-Spanish),

3. c. 

   SSA-1099-SM-F (Foreign – English),

   d. SSA-1099-SM-F-SP (Preferred language-Spanish)

   e. SSA-1099-SM-UD (Updated Domestic – English),

   f. SSA-1099-SM-UF (Updated Foreign – English),

   g. SSA-1042S-SM (Domestic – English),

   h. SSA-1042S-SM-SP (Preferred language-Spanish),

   i. SSA-1042S-SM-F (Foreign – English),

   j. SSA-1042S-SM-F-SP (Foreign - Preferred language - Spanish) and

   k. SSA-1042S-SM-U (Updated Domestic - English, Foreign – Spanish).

An automated Central Office System process issues Form SSA-1099-SM-C. The National Computer Center (NCC) prints and mails the benefit statements. These forms include those processed from End of Year Benefit Statement Alerts.

We have three flat-sheet versions that we issue after the January mailings to replace incorrect or missing statements. They are:

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  SSA-1099-U3 (Manual statement when it is not possible to automate the correct data on the benefit statement, see SM 00630.070).

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  SSA-1042-S-U3 (Manual statement when it is not possible to automate the correct data on the benefit statement, see SM 00630.070).

• •

  SSA-1099-SP (Spanish).

Beneficiaries can view, print, save, or request a mailed replacement Social Security Benefit Statement. We have two versions that are available on mySSA after January 31. For more information on these two forms, see GN 05002.220. They are:

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  SSA-1099-R-OP1, and

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  SSA-1042-R-OP1.

NOTE: Beneficiaries will have access to their SSA-1099 or SSA-1042S tax form for any of the past 6 years for which benefits were paid.

The current SSA-1099 or SSA-1042S (most recent tax year’s benefit statement) is available after January 31 of the current year.

Historical SSA-1099 or SSA-1042S (previous five tax year’s benefit statements) are available anytime.

Additionally, eAccess (formerly ROME - Electronic Access/Registration of Most Everyone) blocks access to deceased beneficiary’s my Social Security accounts.

The instruction sheet explains items on the self-mailer, corrected, and replacement Social Security Benefit Statements, as well as information to determine if social security benefits may be taxable. We have two versions of instructions. They are listed here:

1. a. 

   SSA-1099-F2-INST

2. b. 

   SSA-1042S-INST