TN 64 (09-09)
DI 11055.135 Completing the Paper SSA-831 for Substantial Gainful Activity (SGA) Denials in Title XVI and Concurrent Title II/Title XVI Claims
This section contains FO procedures for completing the paper SSA-831 (Disability Determination and Transmittal) in disability claims that are CEF exclusions or limitations (see DI 81010.030).
Process SGA denials in the Electronic Disability Collect System (EDCS) unless the case is a Certified Electronic Folder (CEF) exclusion. For instructions on processing SGA denials electronically, see Using Form Attestation for Work Activity Reports DI 81010.120 and Processing SGA denials using the FO denial function DI 81010.140C.
A. Title XVI only SGA denials
1. Completing Items 1-19 on the SSA-831
When the conditions in Claimant Does Not Meet the SSI Non-Medical Requirements DI 11055.065 through Adoption of Decision DI 11055.100 are met, the FO fully prepares the SSA-831. Complete Items 1 through 14 in accordance with DI 11055.130 along with the items indicated below:
Item 16 - Diagnosis
Enter “None established.”
Item 19A - Claimant Not Disabled Through Date of Current Determination
Always check block “A.”
2. Completing Item 20 -- Occupation Codes
Item 20 - Vocational Background
Complete this item only in Title II (Disability Benefits (DIB), Disabled Widow(er) Benefits (DWB), DWB Medicare-Only, DIB Freeze, and Childhood Disability Benefits (CDB)) cases.
3. Completing Items 22-38
Item 22 -- Reg. Basis Code
Enter denial code N33-920(b) for Title XVI SGA denials.
Item 24 - Mob. Code
Determine the mobility status by referring to the disability background information contained on the SSA-3820 (Disability Report – Child) or SSA-3368 (Disability Report – Adult), SSA-3369 (Work History Report), function reports, or any other (later) information recorded in file.
Enter one of the following codes, which reflect the claimant’s mobility status at the time the SSA-831 is prepared:
A- Confined in a medical institution other than a general hospital
B- Patient in a general hospital
C- Confined in bed at home
D- Confined in a chair (including wheel chair)
E- None of the above, but unable to go outside
F- Able to go outside, but only with the help of another person or device
G- Able to go outside without help
M- Claimant is deceased
Item 26 - List No.
See DI 33530.000 - Index of Disability-Related List Code Numbers (Table of Contents).
Item 27 - Rationale
See DI 26515.000 - Rationale Preparation (Initial Claims) (Table of Contents).
Item 29 - Ltr./Par. No.
Complete this item in accordance with Preparing Notices in Disability Claims DI 11010.345.
Item 37 - SSA Representative
The claims representative or other designated FO employee signs his or her name.
Item 38 - Date
Enter the date the SSA-831 is signed by the claims representative or other designated FO employee.
B. Concurrent title II/title XVI SGA denials
Take the following steps to complete the SSA-831 in concurrent Title II and Title XVI initial SGA denials:
4. Prepare the SSA-831 for the Title II claim in accordance with Completing Form SSA-831 DI 26510.001.
5. Enter “Concurrent Title II and Title XVI SGA denial” in Item 11 of the SSA-831.
6. Make one photocopy of the Folder Copy of the Title II SSA-831.
7. Write “SSI filing date (date)” followed by “DI,” “DS,” or “DC” to indicate disabled individual, spouse, or child, followed by “Basis Code N33” along the left-hand margin of the photocopy lengthwise.