TN 21 (03-02)
DI 39539.003 State Procurement
Where SSA does not provide the supplies needed by the State DDS in order to make disability determinations, the DDS may obtain supplies from available operating funds using State purchasing procedures.
DDS procured supplies are defined as articles of tangible personal property that have a life of less than 1 year or an acquisition cost of less than $5,000 (or the State guideline if more restrictive). These costs include freight charges, taxes, and installation charges.
The type of supplies that generally fall within State procurement procedures are as follows:
office supplies (e.g., paper, pencils, folders, unstamped envelopes, paper clips, staplers, pencil sharpeners, file baskets, books, chairs, tables, small filing cabinets, etc.)
freight charges applicable to any of the above supplies.
Office supply items should not exceed $5,000 per unit.
C. Procedure-funding requirements
The DDS should identify the funding requirements to meet their annual supply needs in the Annual and Quarterly Spending Plan requests. See PM 00203.000 for guidelines on submission of the DDS Spending Plan.