TN 23 (11-23)

DI 39539.003 State Procurement

A. Policy

Where SSA does not provide the supplies needed by the State DDS in order to make disability determinations, the DDS may obtain supplies from available operating funds using State purchasing procedures.

B. Definition

DDS procured supplies are defined as articles of tangible personal property that have a life of less than 1 year or an acquisition cost of less than $5,000. These costs include freight charges, taxes, and installation charges.

The type of supplies that generally fall within State procurement procedures are as follows:

  • office supplies (e.g., paper, pencils, folders, unstamped envelopes, paper clips, staplers, pencil sharpeners, file baskets, books, chairs, tables, small filing cabinets, etc.)

  • printing and printed materials

  • forms (e.g., general office forms - printed or duplicated, etc.)

  • word processing paper, reproduction paper, stationery

  • in-house training materials

  • freight charges applicable to any of the above supplies.

    Office supply items should not exceed $5,000 per unit.

C. Procedure-funding requirements

The DDS should identify the funding requirements to meet their annual supply needs in the Annual and Quarterly Spending Plan requests.

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DI 39539.003 - State Procurement - 11/16/2023
Batch run: 11/16/2023