TN 21 (03-02)

DI 39539.005 SSA Automated Distribution Management System (ADMS)

A. Introduction

The Publications and Distribution Management Team (PDMT) manages the Automated Distribution Management System (ADMS). The ADMS delivers selected SSA publications (e.g., POMS, MSOM, CFR, Federal Register, Commissioner Bulletins, etc.) to offices on predetermined dates.

The PDMT establishes ongoing procedures to regulate the mailing lists, conducts periodic comprehensive distributions list reviews, and updates the ADMS using Form SSA-1296 (ADMS Address or Distribution Update Application).

B. Procedure

1. DDS responsibility

The DDS is responsible for establishing controls to ensure the quantities and items placed on the ADMS distribution lists are valid. When appropriate, the DDS should furnish justification or approvals of items placed on the distribution lists. Responsibilities include:

  • submitting correct mailing address

  • submitting publication needs and quantity requirements

  • keeping information on ADMS current by promptly requesting additions, deletions, and/or changes

    • DDS questions and/or problems regarding distribution of SSA publications should be directed to the regional office. The regional office may contact the Publications and Distribution Management Team via the SSA Intranet at http://ofsm.ssahost.ba.ssa.gov/ or via telephone at (410) 965-4129.

2. Changing address and/or distribution data

To change either address data or quantity requirements, complete Form SSA-1296, (ADMS Address or Distribution Update Application). This form must be completed and submitted to ADMS control at:

ADMS Control
DCFAM OPLM OPUM CPM
1-B-19 Operations Building
6401 Security Blvd.
Baltimore, MD 21235-0001

Changes must be submitted within 10-days of actual need to prevent misdirected mail and guard against receiving incorrect quantities.

If an office receives a discrepant delivery of paper POMS, immediately report the discrepancy via email to POMS.hotline@ssa.gov.

3. Maintaining distribution lists

Each new publication will be assigned a 3-digit distribution list number as an identifier. When making quantity changes to items delivered via the ADMS, complete Form SSA-1296 using the assigned distribution list number to identify the item.

To obtain a current copy of the distribution list for your office, contact the Office of Publications and Distribution Management Team at (410) 965-4129. You may also request the information via email at POMS.hotline@ssa.gov.

4. Obtaining extra copies

Some publications are also stocked in the SSA Supply Warehouse. To obtain publications outside of the ADMS, follow procedures outlined in DI 39539.009 and DI 39539.013.

5. Establishing accounts for new offices

To establish a new account with the ADMS, complete Form SSA-1296. This form must be completed and submitted to ADMS control at:

ADMS Control
DCFAM OPLM OPUM CPM
1-B-19 Operations Building
6401 Security Blvd.
Baltimore, MD 21235-0001

Attach correspondence to include any special delivery instructions to be incorporated in the bill of lading address.

The new recipient office will be assigned a 5-digit distribution account number. This number must be used in all future contacts with ADMS control—whether by telephone or correspondence—to identify the office.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0439539005
DI 39539.005 - SSA Automated Distribution Management System (ADMS) - 06/05/2013
Batch run: 06/05/2013
Rev:06/05/2013