EDCS no longer distinguishes between Attorney and Non-Attorney contact types. All
contacts are now referred to as Appointed Representative. The appointed representative
information displayed on this screen is entered in EDCS by the user.
The Appointed Representative screen is accessed from the:
Appointed Rep folder of the Navigation Tree;
3367 Capability/Remark page (when there is no 3369 (Work History Report ) folder present);
For initial, reconsideration, and hearing levels, the mainframe sources of data for
the authorized representative are the Authorized Appointed Representative Data Base
(ARDB) and the Modernized Claim System (MCS) Check/Notice 2 (NOT2) screen. EDCS collects
one appointed representative per case level (i.e. initial, reconsideration, and hearing).
For appeal level cases, EDCS displays the appointed representative data collected
in the prior level. For example, if an appointed representative was entered at the
initial level, EDCS displays the initial level information in the appropriate fields
of the reconsideration level. If the information is incorrect, change the information
in the appropriate system then repropagate the case in EDCS.
When the user enters the Case Selection page for the first time to establish a case,
the question, “Does this person have an authorized representative?” is pre-filled
with “yes” if appointed representative data propagates from the mainframe.
If no appointed representative data propagates and the user answers “yes” to the question,
“Does this person have an appointed representative?” complete the additional fields
including the name, address, etc., for the appointed representative.
EDCS automatically sets the “Representative Involved” flag when appointed representative
data exists or is added on the Appointed Representative screen. EDCS automatically
removes the “Representative Involved” flag if appointed representative data is deleted
by changing the appointed representative question radio button from [Yes] to [No].
NOTE: Users are able to set the Representative Involved flag manually. As indicated, certain
conditions will trigger EDCS to set or remove the flag automatically.
Once an electronic record is created, the FO faxes the SSA-1696 (Appointment of Representative)
form to the electronic folder (EF) using current faxing procedures.