Suppress the automated notice and issue a required manual notice(s) when:

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  There is a change in the TMR (e.g., DX to DI, DC to DI) before the appeal is effectuated;

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  Claimant is awarded and has any month of N02 or N22 during the period of adjudication;

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  Payments were made before effectuation (e.g., emergency advance or presumptive payments) and the NOTC segment on the SSR shows notice suppression (e.g., first four positions show 0000 or 0001) for any run date;

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  Award or denial letter was previously produced (8025 or 8030 in the NOTC segment of the SSR);

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  This is the first notice on start date records; or

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  Record is in force pay/force due;

  NOTE: If notice suppression is input via the Miscellaneous Data (CMSC) screen or 1719B at any time prior to the appeal being effectuated and the NOTC segment of the SSR has not been updated, a notice will not be sent.

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  The individual has a legal guardian who is not the representative payee on the record;

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  The next month's check (potential overpayment month) can be reduced only if we manually prepare and send the advance notice;

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  An overpayment due to excess resources is waived because it meets the conditions in SI 02260.035;

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  The Goldberg/Kelly protected payment level changes because of subsequent events during a period of payment continuation. (See SI 02301.307 on manual Goldberg/Kelly notice procedures.);

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  Changes in conversion data result in a reduced payment;

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  Converted recipients lose grand-fathered protection; benefits are reduced or suspended (SI 01210.300D. and SI 01220.100C.3.),

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  Substantial gainful work activity results in an IC denial;

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  The F0 believes a systems-generated notice may be incorrect, inappropriate, or incomplete in a particular case situation; (If the FO is aware that an automated notice may cause questions or needs to give a fuller explanation in a particular case, it may send a manual notice.)

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  A case involves a finding of N05 for any month(s) in the retroactive period;

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  Records go into N07 and N08 after adjudication; (DPD must be input.)

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  Death benefits are income to an individual (SI 00830.545);

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  A case involves unstated income (SI 00810.035) in any month;

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  Posting data obtained from computer matching covered by P.L. 100-503, which the recipient has not confirmed; (See SI 02310.005.)

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  Start date records paid presumptive disability or blindness payments and then denied for nondisability reasons; (See NL 00801.015.)

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  Claimant is awarded and has any month of N25 during the period of adjudication. See SI 00530.205 - Fugitive Felon Automated Case Processing (FFAP) for when the FFAP system issues the notice;

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  Records go into N25 after adjudication. See SI 00530.205 - Fugitive Felon Automated Case Processing (FFAP) for when the FFAP system issues the notice;

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  The date of entitlement (DOE) on the new record is earlier than the DOE on the old record and the new DOE is earlier than the first date in Computation History (CMPH) segment.

An automated SSI appeal effectuation notice for reversals of initial disability determinations will be generated when the appropriate systems input is made. See MSOM MSSICS 020.025. Otherwise, issue a manual notice using Form SSA-L8455-U2 for IC reconsideration reversals and Form SSA-L8456-U2 for affirmations of IC decisions (see NL 00802.050). Use Form SSA-L8457-U2 for post-eligibility (PE) cases (see NL 00803.095).

See SSA’s notice standards in NL 00610.000 for guidelines on readability, writing, grammar, organization, style, and appearance of notices.

Follow instructions in NL 00802.001 and NL 00803.001 for required notice content and format. Use paragraphs from standard notice language in NL 00804.100 whenever possible.

Follow SI 02201.025 and NL 00803.100 for overpayment notice rules.

Enclose the appropriate pamphlets (see NL 00801.001C.2.).

Follow instructions in NL 00801.025 for Spanish language notices and Spanish language cover letters.

Send each member of an eligible couple a separate notice.

Prepare and mail manual notices and the appropriate copies to representative payees and authorized third parties (authorized representatives and legal guardians).

Attach representative payee cover sheet, SSA-L8176-U2, for overpayment notices to representative payees (NL 00803.150).

You may use the SSA-L4031, as a cover sheet for notices, come-in letters, or other letters sent both to the recipient and a payee or authorized representative. This notice is on the DOCS.

Issue the notice as soon as possible after the determination. Date the notice the day it is mailed.

Place a copy of each manual notice in the individual's file.