When processing a change of payee action, the FO must query the SSR to determine if
a final accounting is required:
If the date in the REPY S: MMDDYY field on the SSR is 13 months or more from the month
of input of the change of payee, a final accounting is not required.
If there is no REPY S field, look at the PRSN AP: MMDDYY field. If the date is 13
months or more, a final accounting is not necessary.
When a final accounting is not necessary, the FO inputting the payee change sends
the final notice to the former payee, requesting the return of any conserved funds.
The former payee is not required to complete the Representative Payee Report form.
In cases in which a final accounting is not required, if the former payee:
does not allege or return any conserved funds, and there is no reason to believe that
money is being held, do not request completion of the Representative Payee Report
does not report any conserved funds, but there is reason to believe that money belonging
to the beneficiary is still being held, request a final accounting. Send the Representative
Payee Report form along with the final notice.
alleges conserved funds, follow the steps in GN 00605.370A. Compare the amount alleged to the amount of conserved funds actually returned. If
the amount returned is consistent with the payee’s allegation and if it appears consistent
with the prior accounting, recertify the conserved funds to the successor payee or
NL 00703.354 - Conserved Benefits Entire Amount Paid to New Representative Payee or to the Beneficiary
NL 00703.356 - Conserved Benefits Monthly Installments Paid To New Representative Payee; and
SM 01301.639 - Conserved Funds (CF)