DDS must review CDR cases for CPD folder documentation, which can be any of the following:
A linked CEF CPD (which indicates that the folder is electronic);
Form SSA-5002 or similar document which documents all FO search activity for a lost
or destroyed folder;
Supporting documentation (e.g., queries); or
CPD date established by the FO (which should be the date 12 months prior to the CDR
NOTE: The FO keys a CPD date into EDCS that is 12 months prior to the interview for lost
or destroyed folder cases. However, it is the DDS's responsibility to establish the
actual CPD date.
If the FO forwards a CDR folder that does not contain documentation of efforts to
locate the CPD folder, the DDS transfers the case back to the FO. The adjudicator
includes this reason "Attempts to locate the CPD folder are not documented."
If the DDS receipts the case before discovering the missing CPD development, the adjudicator
transfers the case back to the FO.
The FO should key the SSA-454-BK into EDCS; however, if it does not, the DDS can scan
it into the CEF, per DI 81020.210.
NOTE: To ensure proper credit in workload assistance cases, when requesting assistance
from another disability-processing component, DDS must use the Transfer (TR) decision
code rather than the No Determination (ND) decision code. The DDS must route the claim
using TR regardless of whether the DDS has already performed substantive work on the
case. See SM 06001.355 and DI 81020.127.