Example 1 - Monthly wage amount meeting the criteria to be considered
Jane works at ABC Company and earns $250 bi-weekly. She receives her last paycheck
for January on day 26 of the month. Jane computes her monthly gross wages for January
as $500 and calls the FO on February 7 to report her wages.
While speaking with Jane, the FO representative confirms that the monthly wage amount
Jane submitted is based on information from all the pay stubs she received for the
month before the report, recognizes the GK cutoff has not yet occurred and the wage
input can be made before the cutoff. The FO representative opens a stand-alone post-eligibility
event in the SSI claim system. The FO representative enters the $500 Jane earned in
January in the “Reported Amount” column on the Wages page for ABC Company, prints
a “Monthly Wage Reporting – Receipt” from DPS, and mails the receipt to Jane.
Since the monthly wage amount Jane submitted meets the criteria to be considered a
“reported” monthly wage amount, no documentation is necessary at the time of the report.
Example 2 - Monthly wage report determined to be an “alleged” wage amount
Jane (from example 1) computes her wages for January to be $500. However, she does
not call the FO to report her wages until February 20. The FO representative recognizes
that Jane’s monthly wage report is based on information from her pay stubs and corresponds
to the month prior to the month of report. However, the FO representative cannot consider
the wage amount “reported” since the recurring payment tape cutoff has passed.
The FO representative correctly enters the monthly wage report in the “Alleged Amount”
column on the Wages page for ABC Company, issues a wage report receipt to Jane, and
requests that Jane send in her pay stubs for the month of January.
Example 3 - Combination of pay stubs and a “reported” wage amount
Tom works for the local school system and earns $200 per week. Every month he sends
his pay stubs for the prior month into the local FO for processing via SSIMWV. The
FO receives his pay stubs for March on April 5.
The FO representative examines the pay stubs and determines that Tom neglected to
send in his pay stubs for the last two weeks of March. The FO representative contacts
Tom by phone and asks him to provide his pay stub information for the missing pay
stubs. Tom finds the missing pay stubs and tells the FO representative that he earned
$200 each week. The FO representative uses the combination of the pay stubs Tom provided
and his “reported” wage amount for the missing pay stubs to determine his gross monthly
wages for March. Since the report is completed before the GK cutoff, the FO representative
enters the wage amount in the “Reported Amount” column of the SSI claim system Wages
page and sends Tom a receipt. Documentation is not required because the FO representative
considers the monthly wage amount as “reported.”
Example 4 - Monthly wage report input using SSIMWV
Tom (from example 3) submits all of his pay stubs for March to the FO on April 5. The FO representative enters the
pay stubs in SSIMWV and correctly identifies each of them as “verified.” The FO representative
prints a receipt through SSIMWV and archives the receipt in ORS before transmitting
the wage amount.
The wage report receipt that is stored in ORS serves as documentation of the wage
evidence Tom submitted for March. No further action is necessary by the FO representative.