If you process the claim electronically, record the evidence on the appropriate MCS
screen(s) (for example, Remarks (RMKS), Number Holder Marriage (NMAR), RPOC). For
Maintain required evidentiary documents in one of the claims files and annotate in
the REMARK section of the application (or on an SSA-5002 (Report of Contact form)
that the needed evidence is in the other claim file; and
Include the SSN and the system, screen or field which houses the evidentiary information
(for example, NMAR screen in MCS; Evidence (EVID) screen in Shared Processes).
Fully support the adjudicative decision associated with each claim by:
Recording readily available or retrievable electronic documentation in one claim file
with sufficient cross-references to the information in the related file;
Documenting the EVID screen for both claims files with sufficient cross-references
to the applicable information. For Electronic Evidence Documentation see GN 00301.286 and for instructions on completing the EVID screen see MSOM EVID 001.001.
Preparing special determinations for auxiliary spouses (AUXSPO) claims with the marital
information or any other questionable issues needing clarification
NOTE: For instructions for when you can use information on the SSA systems screens as acceptable
proof of a previously established entitlement factor, see GN 01010.038.