TN 64 (08-15)

GN 02402.356 Coding Brazilian Bank Data on the Master Beneficiary Records (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Brazil. The Social Security Administration (SSA) stores bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Brazilian direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Brazil to the beneficiary's FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing. For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C.

A. Where to obtain bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an SSA-1199-OP50 (International Direct Deposit Signup Form for Brazil) (see GN 02402.356G in this section), or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Brazil will have a prefix of “66” at the beginning of the routing and transit number (RTN).

C. Overview of IDD for Brazil

IDD payments sent to Brazil must be in Brazilian Real (BRL) accounts at local FIs and the conversion to local currency will occur in country. The beneficiary must provide complete information to the Embassy, Consulate, or DIO for input. DIO faxes incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.

D. Description of Brazilian direct deposit data

The data for coding IDD for Brazil comes from banks determined by the FRBKC. Beneficiaries need to ask their bank to provide the bank and branch number for enrollment. Additionally, technicians must derive the account number from the last 12 digits of the International Bank Account Number (IBAN) provided by the beneficiary. The bank data for Brazil consists of 19 characters. However, the bank data reflected on the MBR will reflect up to 24 characters including the country code of B for Brazil.

E. Procedure for coding Brazilian routing and account numbers

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Brazil, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov and enter the beneficiary’s Tax Identification Number (11-digit Cadastro de Pessoas Fisicas) in the Beneficiary ID field. The Beneficiary ID field is located under the address field. If the complete information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

1. Initial award processing

Secure the beneficiary’s Tax ID and the last 12 digits of the IBAN. If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Adding or updating bank data using SSA systems

You must update ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e., Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Brazil within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

STEP

ACTION

1

Are you coding an initial claim?

  • If yes, go to step 3.

  • If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

  • If no, STOP.

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

  • If yes, go to step 3.

3

Is the beneficiary's account a BRL account in Brazil?

  • If no, STOP.

    REASON: Beneficiaries in Brazil can only receive IDD payments in BRL accounts.

  • If yes, go to step 4

4

Code the 9-digit RTN for Brazil, code as follows:

  • Code the prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Brazil),

  • Code the 3-digit bank code,

  • Code the first 3-digits of the 4-digit branch code, and

  • Code the 1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Brazil, code as follows:

  • Start with a country code of “B” designated for Brazil,

  • Code the last digit of the branch code, and

  • Code the last 12 digits of the IBAN provided by the beneficiary (which is the customer account number).

7

You must enter the beneficiary Tax ID (the 11-digit Cadastro de Pessoas Fisicas) into the beneficiary ID field in ITS.gov on the same business day.

If you do not have access to ITS.gov, ask a co-worker who has access to enter the required information into ITS.gov. FRBKC will need all of this information in order to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA.

F. Examples of coding Brazilian bank data

The customer provides us with a sign-up form for Brazil containing the following information:

  • Bank Code: 123,

  • Branch Code: 4567, and

  • Last 12 digits of the IBAN: “890987654321”.

1. Derive the RTN

To derive the RTN, code as follows:

  • prefix of “66” (the multi-country prefix for Brazil),

  • 3-digit bank code “123”,

  • first 3-digits of the branch code “456”,

  • 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16), and

  • type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.

2. Derive the DAN

To derive the DAN, code as follows:

  • “B” (for Brazil),

  • last digit of the branch code “7”, and

  • last 12 digits of the IBAN “890987654321.

The technician will obtain the following:

RTN: 661234568

Checking

DAN: B7890987654321

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 661234568

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: B7890987654321

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-661234568 DAN-CB7890987654321

G. Exhibit of Form SSA-1199 (Brazil)

International Direct Deposit Signup Form for Brazil

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To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402356
GN 02402.356 - Coding Brazilian Bank Data on the Master Beneficiary Records (MBR) - 09/14/2016
Batch run: 09/14/2016
Rev:09/14/2016