Effective Dates: 02/01/2024 - Present Previous | Next

TN 256 (02-24)

GN 02402.358 Coding Czech Republic Bank Data on the Master Beneficiary Records (MBR)

A. Background for coding Czech Republic bank data

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Czech Republic. The Social Security Administration (SSA) stores bank data on the Master Beneficiary Record (MBR) in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as an Czech Republic direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Czech Republic to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • •

    a blank check,

  • •

    SSA-1199-OP13International Direct Deposit Signup Form for Czech Republic; or

  • •

    any document that contains the required banking information.

    If you receive information with discrepancies, see the following instructions:

    • GN 00203.020 Identity of Claimants

    • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Czech Republic will have a prefix of “66” at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “C” assigned for Czech Republic.

D. Overview of IDD for Czech Republic

IDD payments sent to Czech Republic must be in Czech Koruna (CZK) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Czech Republic. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Czech Republic direct deposit data

The data for coding Czech Republic IDD will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 24 characters. However, the IDD coding for Czech Republic bank data consists of 26 characters, including the country code of “C” for Czech Republic.

When using the IBAN to code direct deposit to Czech Republic, compose the data as follows:

  • •

    a 9-digit RTN 6600BBBBX: where “66” is the country code field, positions 3 and 4 are always 0, BBBB = 4-digit bank code, X = the check digit code; and

  • •

    a 17-digit DAN CAAAAAAAAAAAAAAAA, which consists of a country code of “C”, for Czech Republic, followed by a16-digit account number.

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

F. Procedure for coding Czech Republic routing and account numbers

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Czech Republic using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • •

    account ownership;

  • •

    account type;

  • •

    bank name

  • •

    bank address

  • •

    beneficiary address;

  • •

    country

  • •

    enrollment status;

  • •

    first and last name of the beneficiary;

  • •

    payee indicator;

  • •

    reclamation country;

  • •

    International Bank Account Number (IBAN);

  • •

    Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters ans a maximum of 11 characters:

  • •

    First four characters - bank code (only letters);

  • •

    Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • •

    Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • •

    Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data in SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • •

    update ITS.gov on the same day;

  • •

    enter all POS direct deposit changes according to normal procedures;

  • •

    use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account an CZK account in Czech Republic? If no, STOP.

REASON: Beneficiaries in Czech Republic can only receive IDD payments in CZK accounts.

If yes, go to step 4.

4

To derive the 9-digit RTN for Czech Republic, code as follows:

  • •

    prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Czech Republic),

  • •

    2 filler zeros “00” in position 2 and 3,

  • •

    4-digit bank code, and

  • •

    1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • •

    “S” for savings or

  • •

    “C” for checking

If the beneficiary does not indicated an account type, use a “C” for checking account.

6

To derive the DAN for Czech Republic, code as follows:

  • •

    “C” designated for Czech Republic, and

  • •

    16-digit account number.

NOTE:SSA does not have IDD for U.S. dollar accounts in Czech Republic.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.399F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Czech Republic bank data

The customer provides us with a signup form for Czech Republic containing the following information:CZ6508000000192000145399.

  • •

    The first 2 characters of a Czech Republic IBAN “CZ,” represent the International Organization for Standardization (ISO) country code.

  • •

    The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code these to the MBR.

  • •

    The next 4 characters of the IBAN represent the 4-digit bank code.

  • •

    The next 16 characters of the IBAN represent the 16-digit account number.

NOTE: When using an SSA system to process a direct deposit enrollment to a FI in Czech Republic, you should omit the ISO country code of “CZ” and the IBAN check digits when composing the RTN. However, if you use ITS.gov to process the enrollment, you should type in the full IBAN in the IBAN field. ITS.gov will automatically remove these characters when it translates the RTN and DAN.

1. Derive the RTN

The technician enters the information for the RTN

  • •

    the prefix of “66” (the multi-country prefix for Czech Republic),

  • •

    2 filler zeros “00” in position 3 and 4,

  • •

    4-digit bank code “0800”,

  • •

    1-digit check digit code (i.e., 8) (obtained from the Title II Interactive Comps from the Main Menus 07/Sub Menu 16), and

  • •

    type of account as a “C” for checking or an “S” for savings. If no indicated account type, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN

  • •

    “C” (for Czech Republic), and

  • •

    16-digit account number “0000192000145399”.

3. Obtain the following information

  • •

    RTN: 660008008

  • •

    Checking

  • •

    DAN: C0000192000145399

a. POS refelcts the direct deposit information

  • •

    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660008008 ACCOUNT TYPE (C/S): C

  • •

    DEPOSITOR ACCOUNT NUMBER: C0000192000145399

  • •

    CANCEL DIRECT DEPOSIT (Y):

  • •

    DIRECT EXPRESS (Y):

b. The MBR refelcts the following information

  • •

    RTN-660008008

  • •

    DAN- C0000192000145399

H. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402358
GN 02402.358 - Coding Czech Republic Bank Data on the Master Beneficiary Records (MBR) - 02/01/2024
Batch run: 02/01/2024
Rev:02/01/2024