Effective Dates: 01/16/2024 - Present Previous | Next

TN 251 (01-24)

GN 02402.368 Coding San Marino Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding San Marino bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in San Marino. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a San Marino direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in San Marino to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255 Adjudication of Foreign Claims

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    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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    Blank check;

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    SSA-1199-OP38 International Direct Deposit Signup Form for San Marino; or

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    Any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

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    GN 00203.020 Identity of Claimants

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    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in San Marino has a prefix of "71" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “C” assigned for San Marino.

D. Overview of IDD for San Marino

IDD payments sent to San Marino must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves San Marino. The FBU contacts the beneficiary or FI for additional information.

E. Description of San Marino IDD bank data

The data for coding IDD for San Marino comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN is 27 characters. However, the bank data reflected on the MBR consists of 26 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding San Marino bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for San Marino using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

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    first and last name of the beneficiary

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    payee indicator

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    enrollment status

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    country

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    account type

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    account ownership

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    International Bank Account Number (IBAN)

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    Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

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    beneficiary address

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    reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an eight-digit code is present, it refers to the primary office:

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    First four characters - bank code (alpha only)

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    Next two characters - ISO 3166-1 alpha-2 country code (alpha only)

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    Next two characters - location code (alpha and numeric) (passive participant have "1" in the second character)

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    Last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric)

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims for San Marino taken by an FBU require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day. You must complete all initial claims taken by the International Benefits Office (IBO). All initial claims taken by the IBO involving IDD for San Marino also require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advice the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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    update ITS.gov on the same day;

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    enter all POS direct deposit changes according to normal procedures;

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    use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. dollar account in San Marino? If yes, STOP.

REASON: Beneficiaries in San Marino can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

Code the RTN (9 digits total) for San Marino as follows:

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    Start with 71, the prefix SSA has designated for San Marino IDD.

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    Code the five-digit bank code.

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    Code the first digit of the branch code.

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    Code the one-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

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    “S” for savings or

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    "C" for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

 

6

To code the DAN as follows:

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    Start with the country code of "C" designated for San Marino.

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    Code the last four digits of the five-digit branch code.

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    Code the 12-digit Customer Account Number.

NOTE: SSA sends IDD payments for San Marino in Euros to local FI accounts.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.368F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

 

G. Example of coding San Marino direct deposit

The customer provides us with a signup form for San Marino containing the following information: IBAN SM86U0322509800000000270100.

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    The first two characters of the IBAN are “SM,” which represents the International Organization for Standardization (ISO) country code.

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    The third and fourth characters of the IBAN are the IBAN check digit. The technicians should never code the IBAN country code or check digit to the MBR.

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    The sixth through tenth characters of the IBAN represent the five-digit bank code.

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    The next five characters represent the five-digit branch code.

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    The last 12 characters of the IBAN represent the 12-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

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    Code the prefix of 71 (SSA designated prefix for IDD);

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    Code the five-digit bank code “03225”;

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    Code the first digit of the five-digit branch code “0”

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    Code the one-digit check code (i.e., 2) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

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    Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technicians codes the DAN.

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    Code the country code of “C” designated for San Marino;

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    Code the last four digits of the five-digit branch code “9800”; and

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    Code the 12-digits of the bank code “000000270100”.

3. Obtain the following information

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    RTN: 710322502

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    Checking

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    DAN: C9800000000270100

a. POS reflects the direct deposit information

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    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710322502

    ACCOUNT TYPE (C/S): C

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    DEPOSITOR ACCOUNT NUMBER: C9800000000270100

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    CANCEL DIRECT DEPOSIT (Y):

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    DIRECT EXPRESS (Y):

b. The MBR reflects the following information

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    RTN-710322502

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    DAN- C9800000000270100

H. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

 

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402368
GN 02402.368 - Coding San Marino Bank Data on the Master Beneficiary Record (MBR) - 01/16/2024
Batch run: 01/29/2024
Rev:01/16/2024