When you receive evidence via email or on a Compact Disc (CD), accept and print the
evidence, then add the evidence to the CEF using one of the following actions:
scan the evidence using onsite scanning; or
send the evidence to the contract scanner.
(Follow local operating procedures to determine when to scan documents locally in
the DDS or when to send to the contract scanner)
If you received the evidence via email, inform the sender that email is not secure
and advise the sender not to send any additional personal information to the DDS via
email. Advise the sender to mail or fax copies of the records, or use the ERE website.
NOTE: Evidence received electronically can be uploaded to the CEF using the Electronic Records
Express (ERE) website. When using ERE to add evidence to the CEF you do not need to
print the evidence. You must use the correct indexing information, including the SSN,
to ensure that the document is added to the correct electronic folder.
Reminder: We consider original medical tests such as x-ray films and original ultrasound pictures
irrelevant evidence and must be returned to the sender. We consider interpretation
reports of such test relevant evidence and must be scan into the CEF. (See Documenting
the Disability Folder - Disability Determination Service (DDS) DI 20503.001).