Ask the applicant why he or she needs an SSN card. Suggest that the number alone may
be sufficient in most cases. If the applicant's explanation sounds reasonable, take
action to assign an SSN and issue a card. Otherwise assign an SSN but suppress issuance
of the card.
You do not need to develop for evidence of U.S. citizenship.
You must develop for alien status and identity of the deceased to ensure there is no prior number. Generally, the death
certificate will provide sufficient evidence of identity for the deceased. You must also develop evidence of identity for the applicant as well as evidence
to show the person signing the application is a proper applicant. References
RS 00301.102, Additional Requirements for Alien Workers- Social Security Protection Act of 2004
RM 00207.001B, SSN Unknown for Worker in Claims Case - General
GN 00302.005B., When a Deceased WE's Age Must be Established
RM 10205.025, Enumeration Process – SSA Component Responsibilities
Complete the application as if the person were alive.
The information you show on the application will vary, depending whether the applicant
requests only the SSN number or the SSN card.
If the applicant needs the SSN card, use the address of the field office (FO) processing
the request on the SSNAP Mailing Address screen. For information on mailing the SSN
card to the FO manager, see RM 10205.165. NOTE: The field office should maintain a log of these requests for security purposes.
For information on handling the SSN cards mailed to an applicant c/o the FO manager,
see RM 10201.075.
If the applicant does not need the SSN card:
Select “yes” to “Suppress card issuance?” on the SSNAP Additional info screen.
Obtain and enter complete address data.
Select “yes” to “Notify office of SSN assigned?” on the SSNAP Verify and Sign screen.
When the FO receives the SSN response, inform the applicant of the SSN.
For additional information, see the SSNAP User Guide.
To complete the application, annotate:
The date of birth established as part of the claims adjudication process on the SSNAP
NH info screen.
Relationship of the applicant on the SSNAP Applicant info screen.
The proof of identity and relationship (to the deceased) information for the proper
applicant on the SSNAP Proof of Identity: Other Proper Applicant screen.
Remarks field of the SSNAP Summary screen with the phrase, “Deceased NH.”
When the SSN card is received in the FO, write the word “Deceased” across the face
of the card before mailing it to the applicant. (This prevents misuse of the card.
For information on maintaining the "Mailed SSN Cards" log, see RM 10201.075).
After an SSN is assigned, make an input to the Death Information Processing System
(DIPS) to establish the fact of death to the Numident. For completion of the DIPS
screens, see the DIPS User Guide.
RM 10225.090, Request for Replacement Social Security Card (SSN Card) for a Deceased Person
RM 10225.095, Request to Update Data on the Numident for a Deceased Person
GN 02602.055, Erroneous Death Terminations
For additional information, see the SSNAP User Guide and the DIPS User Guide.