SSA - POMS: GN 02402.341 - Coding Hungary Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Hungary bank data

This section describes how to code bank data for International Direct Deposit (IDD) of Title II benefits to a financial institution (FI) in Hungary. The bank data goes into the same Master Beneficiary Record (MBR) fields as U.S. direct deposit data. Special coding identifies the data as IDD for Hungary and allows benefit payments to go through the Federal Reserve Bank of Kansas City (FRBKC) and the contractor bank to the beneficiary's FI.

IDD for Hungary (along with Poland and Panama) requires more digits than are available in the SSA direct deposit (Routing Transit Number (RTN) and Depositor Account Number (DAN)) fields. Full information must be on the website for the International Treasury Services (ITS.gov ) so the Federal Reserve Bank of Kansas City (FRBKC) can add the extra digits before sending the payments to Hungary’s banks. All IDD payments to Hungary go to U.S. dollar accounts. The U.S. Embassy in Budapest reviews all completed forms for correct data. Either the Federal Benefit Unit (FBU) in Warsaw, Poland, or Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) makes the inputs into ITS.gov. Procedures vary according to the office that receives the IDD request.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

•

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
•

GN 02402.205 Direct Deposit Enrollment Outside the U.S.
•

GN 01010.255 Adjudication of Foreign Claims
•

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

•

Blank check;
•

SSA-1199-HU-OP1 International Direct Deposit Signup Form for Hungary; or
•

Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

•

GN 00203.020 Identity of Claimants
•

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Policy for IDD to Hungary

1. Currency

IDD payments to Hungary can go only to U.S. dollar accounts. At this time, IDD payments cannot go to Hungary currency (forint) accounts.

2. Coding Hungary IDD data

Any IDD for Hungary that is coded directly to the MBR must also be coded in ITS.gov. Because the MBR cannot accept all 26 digits for Hungary banking, complete bank information must be on ITS.gov for each beneficiary.

D. Description of Hungary bank data

1. The bank and account codes

Hungary bank data in the International Bank Account Number (IBAN) consists of the following 28 characters:

•

The 2-letter prefix HU.
•

2 check digits.
•

A 3-digit bank code.
•

A 4-digit branch code. 1 check digit.
•

A 15-digit account number.
•

Another check digit.

The enrollment form requires the IBAN, which contains the letters “HU” followed by 26 digits. All 26 digits must be filled-in. If it is not complete, the office that has the form can fax or mail it to the U.S. Embassy in Budapest for review and correction. The fax number is located in DOORS.

2. Hungary bank data on the MBR and ITS.gov

Because there are not enough spaces for Hungary bank data in the RTN and the DAN fields on the MBR, only a portion of the full code will appear on the MBR. However, the full IBAN code must be in ITS.gov.

E. Process for reviewing and applying Hungary bank data

1. Reviewing Hungary bank data

Send completed enrollment forms to the U.S. Embassy in Budapest for review. The reviewer at the Embassy corrects any problems with the provided data and routes the form to the FBU in Warsaw, Poland for input into ITS.gov .

NOTE: The Warsaw FBU, a “hub” office, assists with some of the work for Hungary.

The Embassy in Budapest resolves any question about the validity of Hungary IDD data.

2. Applying Hungary bank data to the MBR

The FBU in Warsaw, Poland keys the full bank data into ITS.gov. FRBKC then sends a portion of the bank data to SSA through the Automated Enrollment (Quick$tart). The data takes at least 2 days to post to the MBR. Because the MBR does not have enough spaces in the RTN and DAN fields to accept all of the coding for Hungary, FRBKC does not send the final 2 digits of the IBAN (from the record in ITS.gov) to SSA.

When the FBU in Warsaw receives the enrollment form for input within 3 days of the direct-deposit cutoff, the FBU also makes an input directly to the MBR.

3. Applying the remainder of the bank data before payment

When a payment for Hungary arrives, FRBKC checks the payment against the information for that beneficiary in ITS.gov . If the information matches, FRBKC adds the remaining characters to complete the IBAN. If the information does not match, FRBKC sends the payment information to the U.S. Embassy in Budapest to resolve the discrepancy.

F. Procedure for coding Hungary bank data

	IF…	…THEN, on the chart below…
1.	You are in the Embassy in Budapest, Hungary,	Follow the instructions in E.1.
2.	You are in the FBU in Warsaw, Poland, or in OEIO,	Follow the instructions in E.2.
3.	You are in an FBU or consular office other than in Hungary or Poland,	Follow the instructions in E.3.
4.	You are in a field office or regional office (RO) in the U.S.,	Follow the instructions in E.4.

1. E1. Instructions for the U.S. Embassy in Hungary

	U.S. Embassy in Hungary
1.	Is the beneficiary’s address on the MBR outside the U.S.? If yes, go to step 2. If no, return the form to the beneficiary. REASON: The MBR doesn’t accept IDD information if the beneficiary has a U.S. address.
2.	Is the beneficiary’s account a USD account at an FI in Hungary? If yes, go to step 3. If no, contact the beneficiary to get correct info. Go to step 3.
3.	Fax the correctly completed form to the FBU in Warsaw for input. STOP.

U.S. Embassy in Hungary

1.

Is the beneficiary’s address on the MBR outside the U.S.?

If yes, go to step 2.

If no, return the form to the beneficiary. REASON: The MBR doesn’t accept IDD information if the beneficiary has a U.S. address.

2.

Is the beneficiary’s account a USD account at an FI in Hungary?

If yes, go to step 3.

If no, contact the beneficiary to get correct info. Go to step 3.

3.

Fax the correctly completed form to the FBU in Warsaw for input. STOP.

2. E2. Instructions for the FBU in Poland, or OEIO

	If...	Then...
1.	The cutoff date is three or fewer days from today,	Code the full IBAN to ITS.gov. Follow the steps in E3 to code the bank data to the MBR.
2.	The cutoff date is at least four days from today,	Code the full IBAN to ITS.gov. Result: ITS.gov sends the information for the MBR to DIO through Automated Enrollment. You don’t need to code directly to the MBR. STOP.

If...

Then...

1.

The cutoff date is three or fewer days from today,

Code the full IBAN to ITS.gov.

Follow the steps in E3 to code the bank data to the MBR.

2.

The cutoff date is at least four days from today,

Code the full IBAN to ITS.gov.

Result: ITS.gov sends the information for the MBR to DIO through Automated Enrollment. You don’t need to code directly to the MBR. STOP.

3. E3. Instructions for an FBU or consular office other than in Hungary or Poland

	If	Then
1.	If the cutoff date is three or fewer days from today, OR if you are not certified to enter data on ITS.gov,	Then go to Step 3.
2.	If the cutoff is four or more days from today, AND you are certified to enter data on ITS.gov,	Then input the full IBAN to ITS.gov, and fax the enrollment form to the Embassy in Budapest (at the fax number on DOORS) for review, with a note that you have input the information to ITS.gov. You don’t need to input to the MBR. ITS.gov sends the correct information to the MBR through Automated Enrollment. STOP.
3.	Is the beneficiary’s address on the MBR outside the U.S.? If yes, go to Step 4. If no, return the form to the beneficiary. STOP. REASON: The MBR does not accept IDD information if the beneficiary has a U.S. address.
4.	Is the beneficiary’s account a USD account at an FI in Hungary? If yes, go to step 5. If this is a forint account, send the form to the Embassy in Budapest, Hungary, to contact the beneficiary for correct info. This must be a USD account in Hungary. If it is a bank account in another country, follow the directions for that country. STOP.
5.	Code the Type of Account (on the SSA screen) as Checking or Savings. If you don’t know the type of account, code it as Checking.
6.	To begin coding the Routing and Transit Number (RTN) field (9 digits total), start with 66, the multi-country prefix SSA and FRBKC have designated for Hungary IDD.
7.	Skip the first 4 characters of the IBAN, which consist of HU and two check digits. Code the next 6 digits of the IBAN, which are the first 6 digits of the bank and branch numbers.
8.	Code the U.S. check digit. Obtain the check digit from Title II Interactive Comps.
9.	Code the Depositor Account Number (DAN) field, starting with E, the letter assigned to Hungary in the group of countries using prefix 66.
10.	Code the next 16 digits of the IBAN. Do not code the final 2 digits.
11.	Are you certified to enter data on ITS.gov ? If yes, input the full IBAN information to ITS.gov, and fax the enrollment form to the U.S. Embassy in Budapest (using the fax number on DOORS) for their review. Tell them you have entered the information on both the MBR and ITS.gov. If no, fax the completed form to the Warsaw FBU for review and input to ITS.gov. Tell them you have entered the info on the MBR only. STOP.

4. E.4. Instructions if you are in an FO or RO in the U.S.

	For FO or RO
1.	Print and complete the English version of the enrollment form for Hungary, SSA-1199-HU-OP1. If the beneficiary reads Hungary, allow the beneficiary to use the Hungary version, SSA-1199-HU.
2.	Fax the completed form to OEIO’s Paperless fax number at 1-877-385-0645 or 18773850645@barcode.ba.ssa.gov (Paperless PC8 e-fax). STOP.

G. Examples of coding Hungary direct deposit

1. Example 1

A week before the cutoff for direct deposit, the FBU in Warsaw receives a completed enrollment form for a checking account in Hungary. The bank data is as follows:

HU12345678123456789012345678

The FBU codes the full information in ITS.gov . In 3 days, the following information appears on the MBR, having been sent from FRBKC through Auto Enroll.

RTN: 663456787

DAN: CE1234567890123456

(The system has placed the C in the DAN field because the FBU selected Checking in Type of Account. The technician must never code a "C" in the DAN field.)

2. Example 2

Three days before the cutoff date for direct deposit, DIO receives an enrollment form from Mr. L. in Hungary. The form contains the following information:

Information provided
Olvashatóan töltse ki az IBAN számot az alábbi négyzetekben. Minden négyzetbe kerüljön számjegy. (Translation: Print the IBAN number in the blocks below. All of the blocks must be filled.)
H	U	1	2	3	4	5	6	7	8	1	2	3	4	5	6	7	8	9	0	1	2	3	4	5	6	7	8

Information provided

Olvashatóan töltse ki az IBAN számot az alábbi négyzetekben. Minden négyzetbe kerüljön számjegy.

(Translation: Print the IBAN number in the blocks below. All of the blocks must be filled.)

H

U

1

2

3

4

5

6

7

8

1

2

3

4

5

6

7

8

9

0

1

2

3

4

5

6

7

8

The DIO technician begins the RTN field with 66, then skips the first 4 characters of the IBAN (HU12), and codes the next 6 digits of the IBAN, 345678. They add the U.S. check digit, 7, at the end, making the RTN 663456787.

The technician then begins the DAN field with E, the letter assigned for Hungary, followed by the next 16 digits of the IBAN, 1234567890123456. They do not code the final 2 digits of the IBAN.

The DAN on the MBR is now E1234567890123456.

The technician then codes the full information from the enrollment form to ITS.gov and faxes the enrollment form to the Embassy in Budapest for a post-input review. They also send a note informing the Embassy of both the inputs to the MBR and in ITS.gov.

3. Example 3

DIO receives a completed form 10 days before the cutoff. Only 22 digits are shown on the form. Since it is more than 4 days before the cutoff, the module faxes the form to the U.S. Embassy in Budapest for a pre-input review. The Embassy corrects the form and faxes it to the FBU in Warsaw for input to ITS.gov . The FBU in Warsaw inputs the corrected data. 3 days later, the information is on the MBR.

NOTE: The FBU in Warsaw is the “hub” office that assists with some of Hungary's work.

4. Example 4

Ms. P, who lives in Hungary, is visiting a friend in the U.S. She mentions that she wishes she could have her Social Security payments sent to her bank account, as her friend does. The 2 individuals contact the local SSA office. Mr. T says he can have the form for Ms. P at the front desk. The receptionist gives Ms. P the form in English, and Ms. P completes it. Mr. T then faxes the completed form to the Paperless fax number at DIO.

H. References

•

GN 00203.020 Identity of Claimants
•

GN 01010.255 Adjudication of Foreign Claims
•

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization
•

GN 02402.025 Direct Deposit Post Entitlement Interview
•

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.
•

GN 02402.205 Direct Deposit Enrollment Outside the U.S.
•

ITS.gov International Treasury Services (U.S. Treasury system)

Social Security

Program Operations Manual System (POMS)

GN 02402.341 Coding Hungary Bank Data on the Master Beneficiary Record (MBR)