TN 59 (11-14)

GN 02402.348 Coding Slovakian Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution in Slovakia. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as Slovakia direct deposit (IDD) and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Slovakia to the beneficiary's FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

A. Where to obtain bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an International Direct Deposit Signup Form for Slovakia (SSA-1199-OP31) (see GN 02402.348G in this section), or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Slovakia will have a prefix of 66 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “D” assigned for Slovakia.

C. Overview of IDD for Slovakia

IDD payments sent to Slovakia must be in Euro accounts at local FIs. The beneficiary must provide complete information to the Embassy , Consulate or DIO for input. DIO will fax incomplete forms to the Federal Benefits Unit (FBU) at U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.

D. Description of Slovakian IDD bank data

The data for coding IDD for Slovakia will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 24 characters. However, the bank data reflected on the MBR will be comprised of 26 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

E. Policy for coding Slovakian IDD bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Slovakia, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

1. Initial award processing of IDD

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Slovakia require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Slovakia IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Adding or updating bank data using SSA systems

All changes to direct deposit information for Slovakia require input into ITS.gov and an SSA system (i.e. Post Entitlement Online System (POS), MACADE, etc…) on the same day. Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Slovakia within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. Dollar account at an FI in Slovakia? If yes, STOP.

REASON: Beneficiaries in Slovakia can only receive IDD payments in Euro accounts.

If no go to step 4.

4

To derive the nine-digit RTN for Slovakia:

  • Start with 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Slovakia),

  • Code two filler zeros “00” in positions 3 and 4,

  • Code the four-digit bank code,

  • Code the check digit code, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for Savings or a “C” for Checking. If no indicated account type, use a “C” for Checking Account.

6

To code the DAN for Slovakia:

  • Start with a country code of “Ddesignated for Slovakia, and

  • Code the 16-digit account number,

NOTE: SSA sends IDD payments for Slovakia in Euros to local FI accounts.

7

All IDD payments made in Euros must include the applicable IBAN and SWIFT/BIC codes. Technicians must code this information in ITS.gov and an SSA system (i.e. MACADE, MCS) on the same day.

F. Example of coding Slovakian IDD

The customer provides us with a signup form for Slovakia containing the following information: IBAN SK3112000000198742637541

NOTE: The first 2 characters of the IBAN are “SK,” which represent the International Organization for Standardization (ISO) country code. The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO code or the check digit to the MBR. The next four characters of the IBAN represent the four-digit bank code. The next 16 characters of the IBAN represent the 16-digit account number.

1. Derive the RTN as follows

  • Code the prefix of 66 (the multi-country prefix for Slovakia);

  • Code two filler zeros “00” in positions 3 and 4;

  • Code the four-digit bank code “1200”;

  • Code the check digit code (i.e., 1) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no indicated account type, use a “C” for Checking.

2. Derive the DAN as follows

  • Use the letter “D” (for Slovakia); and

  • The 16-digit account number “0000198742637541”

3. Coding in ITS.gov will reflect

IBAN: SK3112000000198742637541 SWIFT: Full code (example: POBNSKBA)

The coder will obtain the following:

RTN: 660012001

Checking

DAN: D0000198742637541

The coding in an SSA System will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660012001

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: D0000198742637541

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-660012001 DAN- CD0000198742637541

(Note that the C in the DAN means that the account it is a checking account.)

G. Exhibit of form SSA-1199–OP31

To view this form, click on: SSA-1199-OP31


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402348
GN 02402.348 - Coding Slovakian Bank Data on the Master Beneficiary Record (MBR) - 08/02/2016
Batch run: 08/02/2016
Rev:08/02/2016