TN 61 (03-15)

GN 02402.347 Coding Lithuanian Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code a Title II beneficiary’s bank data for international direct deposit (IDD) to a financial institution (FI) in Lithuania. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as Lithuania direct deposit and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Lithuania to the beneficiary's FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205CGN 01010.255, and GN 01702.310C).

A. Where to obtain bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an International Direct Deposit Signup Form for Lithuania (SSA-1199-OP34) (see GN 02402.347G in this section), or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Lithuania will have a prefix of 66 at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “H” assigned for Lithuania.

C. Overview of IDD for Lithuania

IDD payments sent to Lithuania must be in Euro currency to local FIs. The beneficiary must provide complete information to the Embassy, Consulate or DIO for input. DIO will fax incomplete forms to the Federal Benefits Unit (FBU) at the U.S. Embassy or Consulate that serves that territory, to contact the beneficiary or FI for additional information.

D. Description of Lithuanian direct deposit data

The data for coding IDD for Lithuania will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 20 characters. However, the IDD coding for Lithuanian bank data consists of 21 characters, including the country code of “H” for Lithuania.

E. Procedure for coding Lithuanian routing and account numbers

The FRBNY relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBNY rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Lithuania, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the full IBAN and Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC). If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA. When using ITS.gov, bank data posts to the MBR within four business days.

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

1. Initial award processing

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Lithuania require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Lithuania IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Adding or updating bank data using SSA systems

All changes to direct deposit information for Lithuania require input into ITS.gov and an SSA system (i.e. Post Entitlement Online System (POS), MACADE, etc…) on the same day. Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Lithuania within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

3

Is the beneficiary's account a U.S. Dollar account at an FI in Lithuania? If yes, STOP.

REASON: Beneficiaries in Lithuania can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

To derive the 9-digit RTN for Lithuania:

  • start with 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Lithuania),

  • code one filler zero “0” in position 3,

  • code the five-digit bank code,

  • code the check code, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

To code the DAN for Lithuania:

  • start with a country code of “H” designated for Lithuania, and

  • code the 11-digit account number,

NOTE: SSA does not have IDD for U.S. dollar accounts in Lithuania.

7

All IDD payments made in Euros must include the applicable IBAN and SWIFT/BIC codes. Technicians must code this information in ITS.gov and an SSA system (i.e. MACADE, MCS) on the same day.

F. Example of coding Lithuanian bank data

The customer provides us with a sign up form for Lithuania containing the following information: IBAN LT121000011101001000.

NOTE: The first two characters of a Lithuanian IBAN “LT,” represent the International Organization for Standardization (ISO) country code and the third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code these to the MBR. The next five characters of the IBAN represent the five-digit bank code. The next 11 characters of the IBAN represent the 11-digit account number.

When you input the RTN and DAN into an SSA system, you must omit the ISO country code of “LT” and the IBAN checks digits. When you input the IBAN into ITS.gov, you must enter the full IBAN in the IBAN field. ITS.gov will automatically remove the ISO characters when it translates the RTN and DAN.

1. Derive the RTN as follows:

  • Code the prefix of 66 (the multi-country prefix for Lithuania);

  • Code a filler zero “0” in position three;

  • Code the five-digit bank code “10000”

  • Code the one-digit check digit code (i.e., 8) (obtained from the Title II Interactive Comps from the Main Menus 07/Sub Menu 16)

  • Code the type of account as a “C” for checking or an “S” for savings. If no indicated account type, use a “C” for checking.

2. Derive the DAN as follows:

  • Use the letter “H” (for Lithuania); and

  • The 11-digit account number “11101001000”.

3. Coding in ITS.gov will reflect

IBAN: LT121000011101001000 SWIFT: Full code (example: CSDLLT22)

The coder will obtain the following:

RTN: 660100008

Checking

DAN: H11101001000

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660100008

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: H11101001000

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-660100008 DAN- CH11101001000

(NOTE: The C in the DAN means that the account is a checking account.)

G. Exhibit of Form SSA-1199–OP34

International Direct Deposit Signup Form for Lithuania

SSA-1199-OP34


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402347
GN 02402.347 - Coding Lithuanian Bank Data on the Master Beneficiary Record (MBR) - 08/02/2016
Batch run: 08/02/2016
Rev:08/02/2016