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1. AUXRH QUES QUES or
AUXRH TEMP QUES (Megasite "questionable"" location)
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-
•
Updates DCF FOLDER RECONSTRUCTION field to "Q".
-
•
Treats as missing folder and begins searching in other locations.
See DI 40525.070
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FO: NO ACTION – IS ON HOLD FOR A MAXIMUM OF 120 DAYS, awaiting the folder or duplicate folder from OCO/PSC.
This read indicates that OCO has searched for the folder and could not locate it in
that location.
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2. CAVES QUES QUES
(NRC "questionable" location)
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-
•
Updates DCF FOLDER RECONSTRUCTION field to "Q".
-
•
Treats as missing folder and begins searching in other locations.
See DI 40525.070
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FO: NO ACTION - IS ON HOLD FOR A MAXIMUM OF 120 DAYS, awaiting the folder or duplicate folder from OCO/PSC.
This read indicates that Caves has searched for the folder and could not locate it
in that location.
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3. PC1-6 QUES QUES
(PSC "questionable" location)
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-
•
Updates DCF FOLDER RECONSTRUCTION field to "Q".
-
•
Treats as missing folder and begins searching in other locations.
See DI 40525.070
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FO: NO ACTION - IS ON HOLD FOR A MAXIMUM OF 120 DAYS, awaiting the folder or duplicate folder from OCO/PSC.
This read indicates that PSC has searched for the folder and could not locate it in
that location.
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4.
WITHIN 120 DAYS AFTER THESE “PCACS READS” ARE UPDATED:
AUXRH QUES QUES -
AUXRH TEMP QUES
CAVES QUES QUES
OR
PC1-6 QUES QUES
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-
•
OCO/PSC updates DCF FOLDER RECONSTRUCTION field to "L".
-
•
OCO/PSC prepares a "DUPLICATE" folder.
See DI 40525.070
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FO: TICKLE(S) for 15 WORKING DAYS from date when Title II and/or duplicate folder has been updated to the FO on PCACS.
IF FOLDER NOT RECEIVED, FO Contacts OCO/PSC-DRS for current status and tickles file
for receipt per DI 13015.060.
When folder is received FO proceeds with CDR per DI 13015.070.
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5. DESTR DEST DEST
(Destroyed)
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The PC of jurisdiction gets alert and is responsible for preparing a duplicate folder.
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FO: NO ACTION NECESSARY. The folder has been destroyed.
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6. INTRN FOUT PTRN
(In transit, files out, permanent transfer)
For example, death cases, Age 54 transfers, folder misroute (i.e., wrong PC).
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The PC of jurisdiction will:
-
•
Send the folder to the FO when it arrives in the PC.
-
•
If the folder has not arrived after 60 days, search for it, and
-
•
Prepare a duplicate folder if not found.
-
•
Updates the DCF with an "L" in the FOLDER RECONSTRUCTION field.
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IN TRANSIT:
0-75 DAYS:
-
•
If PCACS date (LOCDT) is less then 75 days –TICKLE the case for 15 days and recheck
to see if folder has been received and read in by the new PC.
-
•
If not received in the PC, diary for another 15 working days, recheck status, if no
movement, repeat tickle till folder is receipted in or LOCDT date is more than 75
days.
-
•
If folder is received in PC and PCACS changed accordingly, REQUEST the folder from
the PC through PCACS.
-
•
If PCACS, not updated, proceed to 75 - 119 days.
MORE THAN 75 DAYS – UP TO and including the 119th DAY:
If the TO LOCATION has not changed to the current PC, CALL the PC shown in the TO
LOCATION to see if they have the folder.
If YES, have them send the folder to your FO.
If NO, it is their responsibility to start the OCO/PSC lost folder process in accordance
with DI 40525.070 - DI 40525.075.
At this point -- FO has no further action until a Title II or duplicate folder is
received.
MORE THAN 119 DAYS:
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EXCEPTION: If the folder location shows it to be in transit for more than 119 days, ignore the
above steps. Phone the PC shown in the “TO LOCATION” and request the folder. Tickle
for 15 working days for receipt of the folder. If the folder has not been received,
FO contacts the DRS/Module Manager to start the OCO/PSC lost folder process in accordance
with DI 40525.070 - DI 40525.075.
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7. INTRN FOUT TTRN
(In transit, files out, temporary transfer)
[THIS MEANS THE FOLDER IS BEING SENT TO A LOCATION OTHER THAN A PC, e.g., FO, DDS,
ODAR, etc.]
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Follow the procedure in DI 40525.070E.
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FO: ACTIONS as follows:
-
•
Check the office shown in the TO LOCATION, if the office shown is YOUR OFFICE, tickle
file for 15 working days for receipt of the folder and wait.
-
•
At the end of the 15 working days, the FO contacts the PC (if folder not received)
to determine status. Depending on response the FO will be setting another tickle date
for receipt of the file or contacting OCO/PSC for implementation of lost folder process
per DI 40525.070 - DI 40525.075.
-
-
•
If they do not have the folder yet, ask them to forward it when they receive it.
-
•
In "INTRN FOUT TTRN" situations – It is the FO"s responsibility to make sure a title
II folder is received in order to conduct the CDR interview, etc. If necessary the
FO will contact OCO/PSC and have them start the lost folder procedures in DI 40525.070 - DI 40525.075.
-
•
If the date shown in LOCDT is more than a year prior to the current date – contact OCO/PSC and have them start the lost folder procedures
in DI 40525.070 - DI 40525.075.
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8. MOD XX
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PC of jurisdiction responsible for sending the folder to the FO.
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FO: NO ACTION
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