The contract scanner retains contract-scanned documents for 15 days from scan date.
Contractor stored documents may be recalled or re-scanned if needed during the retention
period (see Contract Scanning Procedures - DI 81020.045).
If the contract scanner returns the documents to the DDS, the DDS will determine if
the documents are viewable in eView, and then shred the paper copy.
The contract scanner may also forward documents to the DDS that contain one or more
of the original items listed below and an “S” in the barcode (see DI 81020.035). Mail the documents in an envelope with a yellow label affixed which reads “Original
The DDS determines if they requested the original documents, if so, the documents
are returned to the claimant.
If the DDS did not request the original documents, they return the documents to the
servicing field office. Prepare a routing slip with the following remark: “The attached
proof was sent to the DDS by the claimant. Please return the documents to the claimant