The hearing is the next level of appeal when a claimant disagrees with one of the listed determinations or decisions.

1. a. 

   A reconsideration determination

2. b. 

   A revised determination of an initial determination, unless the revised determination concerns the issue of whether, based on medical factors, the claimant is disabled

3. c. 

   A reconsideration of a revised initial determination concerning the issue of whether, based on medical factors, the claimant is disabled

4. d. 

   A revised reconsidered determination

5. e. 

   A revised decision based on evidence not included in the record on which the prior decision was based

6. f. 

   An initial determination denying waiver of recovery or adjustment of an overpayment based on a personal conference

7. g. 

   An initial determination denying waiver of adjustment or recovery of an overpayment based on a review of the written evidence of record, and the determination was made concurrent with, or subsequent to, our reconsideration determination regarding the underlying overpayment but before an administrative law judge (ALJ) holds a hearing

8. h. 

   An initial disability determination in a prototype state

9. i. 

   A reconsideration determination on Medicare Part A and B entitlement associated with a disability determination or disability determination on a Medicare Qualified Government Employee (MQGE) claim

A hearing is a proceeding before an ALJ from the Office of Hearings Operations (OHO).

1. a. 

   Claimant’s appearance at the hearing

   • •

     OHO management, through designated staff, may schedule a claimant to appear at the hearing in person, by audio, agency video, or online video. Audio means telephone or similar audio-based technology in a private location the claimant chooses. Agency video means video, with audio functionality, using our equipment in one of our offices. Online video means video, with audio functionality, using a personal electronic device in a private location the claimant chooses. For more information, see HALLEX I-2-0-15 Appearance by Audio, Agency Video, or Online Video and I-2-3-10 Scheduling Hearings.  

   • •

     A claimant may object to an appearance by audio, agency video, or both. For more information, see HALLEX I-2-0-21 Objections to Appearing at Hearing by Audio or Agency Video. OHO management, through designated staff, will not schedule a claimant to appear by online video unless the claimant agrees to appear in that manner. For more information, see HALLEX I-2-0-22 Agreement to Appearing by Online Video.

   • •

     If a claimant does not wish to appear at the hearing, the claimant may waive the right to personal appearance and request that the ALJ make a decision based on the evidence in file and newly submitted evidence if any. To waive the right to appear at a hearing, a claimant must complete and sign the form HA-4608 Waiver of Right to Oral Hearing per GN 031030.030.

   • •

     Notwithstanding any objection to appearing by audio, the Hearing Office Chief Administrative Law Judge (HOCALJ) or their designee will direct a claimant to appear at a hearing by audio when we cannot schedule them to appear by agency video or by online video and extraordinary circumstances prevent them from appearing in person. For more information, see HALLEX I-2-3-10 Scheduling Hearings.

2. b. 

   Claimant’s rights concerning evidence and witnesses for a hearing

   A claimant may:

   • •

     submit evidence;

   • •

     examine the evidence used to make the determination under review;

   • •

     introduce and question witnesses; and

   • •

     present oral or written arguments as to why the ALJ should make a favorable decision.

3. c. 

   Claimant’s right to representation

   A claimant may appoint an attorney or other person to represent them at the hearing.

   See also:

   • •

     GN 03910.030 Advising Claimants About Their Right to Representation and

   • •

     GN 03103.070 Requirements if the Claimant Has a Representative.

• •

  A claimant or another party to a determination or decision listed in subsection A may request a hearing.

• •

  A person who shows in writing that the decision may adversely affect their rights may request a hearing.

• •

  An appointed representative or another third party may request a hearing on the claimant’s behalf.

A claimant must submit a written request for hearing by submitting:

• •

  an HA-501-U5 or iAppeals i501 (formal request);

• •

  a written document that indicates disagreement with a determination or decision listed in subsection A (informal request); or

• •

  submission of additional evidence (informal request).

A claimant may submit a request for hearing to us:

• •

  in-person;

• •

  via iAppeals Medical or iAppeals Non-Medical;

• •

  mail,

• •

  fax, or

• •

  email.

1. a. 

   A claimant may submit a request for hearing at:

   • •

     any Social Security Administration (SSA) Office;

   • •

     the Veterans Administration Regional Office in the Philippines; or

   • •

     any Foreign Service Post.

2. b. 

   A claimant who has at least 10 years of service or 5 years of service after December 31, 1995 in the railroad industry may file a request for hearing at a Railroad Retirement Board (RRB) office.

• •

  A claimant has 60 days, after receiving notice of a determination or decision, to file a request for hearing. We presume that a claimant receives a notice 5 days after the date on a notice.

• •

  When a claimant files a request for hearing late, see GN 03101.020D.2.

• •

  When a claimant files a request for hearing before we make a reconsideration determination, see GN 03103.120.

Do not consider the following requests or submissions a request for hearing.

• •

  Request for information about or an explanation of our determination.

• •

  Request for a waiver of an overpayment.

• •

  Submission of an amended annual report.

• •

  A verbal (phone or in-person) request for a hearing or a letter that asks for a hearing form is not a request for hearing. In these situations, consider the time that a claimant has left to file a request for hearing and follow the instructions as appropriate in GN 03103.010B of this section.

Interview the claimant following the instructions in GN 03101.120.

1. a. 

   Phone interview

   If the interview is over the phone and the claimant has not submitted a request for hearing, advise the claimant to access the SSA.gov Forms page to complete and submit the pdf version of HA-501-U5 by mail or in-person or access iAppeals Medical or iAppeals Non-Medical to complete and submit a request for hearing over the Internet.

2. b. 

   In-office interview

   If the claimant is in the office, help the claimant complete the request for hearing; and explain the information detailed in this section. When possible, use the Modernized Claim System (MCS) to document and file the request for hearing. For Title XVI, document the hearing request in MS MSSICS 020.001. Otherwise, document and file the request for hearing on the paper form HA-501-U5.

3. c. 

   Late request for hearing

   If the request for hearing is late and the claimant is in the office, obtain a written statement that explains the reason for late filing of the request for hearing. Explain that the ALJ will decide whether to extend the time to file the request for hearing. For procedures on good cause for extending the time limit to file an appeal see GN 03101.020D.2.

4. d. 

   The hearing process

   Explain the hearing process described in GN 03103.010A.2 of this section.

5. e. 

   Appearing at the hearing

   Explain the importance of appearing at the hearing. If the claimant wants to waive the right to appear at the hearing, the claimant must complete and sign the HA-4608 per GN 03103.030.

6. f. 

   Right to representation

   Explain the right to representation if the claimant does not have a representative. If a claimant needs help with obtaining a representative, provide a list of legal referral and service organizations. For information about appointing a representative, see GN 03910.040.

7. g. 

   Hearing location

   Explain that the agency will determine whether the hearing is held in-person or by audio, agency video, or if the claimant agrees, by online video. Explain the locations where we usually hold hearings in the local area per GN 03103.050.

8. h. 

   Reimbursement for travel

   Explain the possible reimbursement of travel expenses when it is necessary to travel more than 75 miles to attend the hearing. See also:

   • •

     GN 03101.140 Appeals of Payment for Certain Travel Expenses

   • •

     GN 03103.060 Policy for Payment of Certain Travel Expenses to Hearings

9. i. 

   Change of address or telephone number

   Explain to the claimant that any change of their address or telephone number must be reported to SSA.

10. j. 

    Hearing notice

    Explain the hearing notice, which gives the time, manner of appearance, and, for in person and agency video appearances, place of the hearing, the issues to be decided, and the following information.

    • •

      If the claimant cannot attend in the manner or at the time of or, if applicable, place where the hearing is scheduled, explain that the claimant should contact the hearing office (HO) prior to the hearing and give a reason (objection) in writing. See HALLEX I-2-3-10 for procedures on scheduling hearings.

    • •

      The ALJ will consider the reason and may find good cause for changing the time or place of the hearing.

If the ALJ does not find good cause, the claimant or their appointed representative should appear at the hearing or before the scheduled hearing, request waiver of an oral hearing in writing and ask the ALJ to decide the case based on the evidence in the file. Follow GN 03103.030 for procedures on waiving an oral hearing.

If the claimant fails to appear at a scheduled hearing after an ALJ has determined that there is no good cause for rescheduling the hearing, and the claimant has not filed a waiver of the oral hearing, the ALJ may dismiss the hearing without reviewing the evidence in the file. For information about dismissal of hearing, see GN 03103.220.

Complete the form HA-501-U5 or MCS request for hearing appeal screens per MSOM MCS 010.002, and maintain the original request for hearing along with the completed form. Follow GN 03103.020 for more information on requesting a hearing by an administrative law judge and completing form HA-501-U5.

Complete processing and development of the request for hearing as instructed in this section. For concurrent Title 2 and Title 16 cases, complete the Modernized Supplemental Security Income Claim System (MSSICS) appeal screens.

• •

  The receipt date for the request for hearing is the walk-in date, email date, fax date, or postmark date.

• •

  The submit (receipt) date the claimant submits the request for hearing via iAppeals.

• •

  See GN 03103.080B for additional information on how to process the paper HA-501 or other written appeal request.

FO technicians send request for hearings to the HO or Processing Center (PC) as appropriate per GN 03103.080. Before sending a request for hearing, on a non-medical issue, to the HO, an FO or PC technician must complete the eNDSS per GN 03103.130.

When a claimant is appealing a disability issue:

• •

  complete the SSA-3441-BK Disability Report per DI 12010.005, and

• •

  process the request for hearing in the Electronic Disability Collect System (EDCS) when possible.

See Also:

DI 81010.150A.2 Mainframe requirements, Disability hearings

DI 81010.150B Documenting receipt of an appeal request

DI 81010.257 electronic Continuing Disability Review Cessation Appeals-ALJ Hearing

If a claimant requests a hearing on an overpayment issue,

• •

  determine whether the claimant is appealing the overpayment amount, waiver decision, or both; and

• •

  obtain and attach, to the HA-501-U5, the claimant’s statement that explains why the claimant believes there is no overpayment, the overpayment amount is lower, or why we should not recover the overpayment.

When a claimant’s case involves railroad retirement compensation or transfer of claims to RRB is involved, see GN 03102.400.