Effective Dates: 01/12/2024 - Present Previous | Next

TN 250 (01-24)

GN 02402.353 Coding Samoan Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Samoan bank data

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution in Samoa. Social Security Administration (SSA) stores bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Samoan direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Samoa to the beneficiary's FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • •

    GN 01010.255, Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

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    a blank check,

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    an SSA-1199-OP30 International Direct Deposit Signup Form for Samoa, or

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    any documents that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Samoa will have a prefix of 66 at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “O” assigned for Samoa.

D. Overview of IDD for Samoa

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Samoa. The FBU contacts the beneficiary or FI for additional information.

E. Description of Samoan direct deposit bank data

The data for coding IDD for Samoa will come from banks the FRBKC has determined can handle the IDD process. The FRBKC identified and listed the participating banks on the International Treasury Services (ITS.gov) website as part of the ITS help file. If you do not have access to ITS.gov, you should refer to the listing in GN 02402.353G to verify bank codes when processing direct deposit to Samoan banks.

The IDD coding for Samoa bank data consists of up to 26 characters, including the country code of “O” for Samoa. The account number contains a:

  • •

    nine-digit RTN 66000BBBX: where 66 is the country code field, position three through five are always zeros, BBB = three-digit bank code based on FI name (which you should verify as correct by checking the ITS.gov help file for assistance or the listing in GN 02402.353G), X = the check digit code; and

  • •

    a 17-digit DAN OAAAAAAAAAAAAAAAA that consists of a one-digit country code of “O”, for Samoa, followed by an account number of 16-digits. If account number is less than 16 digits, add lead zeros (0) to make account number 16 digits.

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

F. Procedure for coding Samoan routing and account numbers

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Samoa using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

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    account ownership

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    account type

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    up to 13-digit account number

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    beneficiary address

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    beneficiary phone number

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    country

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    enrollment status

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    first and last name of the beneficiary

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    payee indicator

    NOTE: Account number field should ONLY include the account number itself without leading zeroes or BSB code. The minimum number of digits for account number equals 7.

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

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    update ITS.gov on the same day;

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    enter all POS direct deposit changes according to normal procedures;

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    use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Samoa ? If no, STOP .

REASON: Beneficiaries in Samoa can only receive IDD payments in WST accounts.

If yes, go to step 4.

4

To derive the nine-digit RTN for Samoa:

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    Start with 66 (the multi-country prefix SSA and FRBKC have designated to use for IDD to Samoa),

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    Code the three filler zeros “000”,

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    Code the three-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.353G of bank codes for Samoa.

  • •

    Code the check digit code of the RTN, which you will obtain through Title II Interactive Comps.

    NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

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    · “S” for savings, or

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    · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Samoa , code:

  • •

    O is designated for Samoa,

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    up to 13-digit account number. If account number is less than 13 digits, add lead zeros (0) to make account number 13 digits.

NOTE: SSA does not have IDD for U.S. dollar accounts in Samoa.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.453F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Samoan direct deposit

The customer provides us with a signup form for Samoa containing the following information:

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    Bank Name: Central Bank of Samoa

  • •

    Bank Code 102, (based on SSA-1199 and confirming after checking the listing in GN 02402.353G)

  • •

    Account Number: 1122334455667

1. Derive the RTN

The technician enters the information for the RTN

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    Code the prefix of 66 (the multi-country prefix for Samoa).

  • •

    Code three filler zeros “000”.

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    Code the three-digit bank code “102” based on FI name after checking the ITS.gov help file or see the listing in GN 02402.353G.

  • •

    Code the one-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16).

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    Code the type of account as a “C” for Checking or an “S” for Savings. If no type of account indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN

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    Use the letter “O” (for Samoa); and

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    The up to 13-digit account number “1122334455667”.

3. Obtain the following information

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    RTN: 660001028

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    Checking

  • •

    DAN: O1122334455667788

a. POS reflects the direst deposit information

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    DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001028ACCOUNT TYPE (C/S): C

  • •

    DEPOSITOR ACCOUNT NUMBER: O1122334455667

  • •

    CANCEL DIRECT DEPOSIT (Y):

  • •

    DIRECT EXPRESS (Y):

b. The MBR reflects the following information

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    RTN-660001028

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    DAN-CO1122334455667

(NOTE: The C in the DAN means that the account is a checking account.)

H. Samoa Bank Codes

View In PDF

I. References

  • •

    GN 00203.020 Identity of Claimants

  • •

    GN 01010.255 Adjudication of Foreign Claims

  • •

    GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • •

    GN 02402.025 Direct Deposit Post Entitlement Interview

  • •

    GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • •

    GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • •

    ITS.gov International Treasury Services (U.S. Treasury system)

To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0202402353
GN 02402.353 - Coding Samoan Bank Data on the Master Beneficiary Record (MBR) - 01/12/2024
Batch run: 01/29/2024
Rev:01/12/2024