When multiple claims are filed at the same time and at least one of the claims is
an EDCS exclusion, the official folder is paper. Use EDCS to enter information and
ensure ALL information on both claims is filed in the paper MDF. For procedures regarding adding
an EDCS Exclusion after DDS transfer, see Sending an Electronic Disability Collect
System (EDCS) Exclusion to the Disability Determination Services (DDS) after a Certified
Electronic Folder (CEF) Has Been Established and Transferred - DI 81010.032.
Take the following actions to ensure that both the electronic and paper folders are
Print sections A-D of the Certified Electronic Folder (CEF), excluding any temporary
documents in the green section, and file the documents in the MDF;
Create a message on the EDCS case in eView indicating that an electronic and a paper
claim exist. Provide the current claim level, type, and Social Security Number (SSN)
for the paper claim, conversion, or appeal along with the reason for the exclusion.
Update paper folder indicators (if needed) in eView; and
Annotate the EDCS Routing Form to show that an EDCS Exclusion is associated with the
case with the following: “EDCS exclusion-associate with claim transferred on MM/DD/YYYY”.
Electronically processes the electronic portion of the claim; and
Returns the paper folder with all associated documentation for FO adjudication.
IMPORTANT: Disability folders contain documentation essential to the adjudication of a disability
application. When a situation occurs that necessitates converting the CEF to a paper
MDF, the entire contents of the CEF, including documentation from each adjudicative
level (initial, reconsideration, hearing, etc.), must be printed and filed in the
appropriate sections of the paper MDF following procedures in: