TN 29 (12-14)
GN 02607.875 Title XVI Reinstatement Procedures for Prisoner Suspension (N22)
A. Reinstating payments when confinement ends
1. Reinstatement effective date
A recipient remains a resident of a public institution until the correctional institution officially releases the individual and he or she leaves the institution. If a new application is not required per SI 02301.205, reinstate Title XVI payments effective the first month or earliest day in the month that the institution released the recipient and the recipient meets all eligibility requirements. Obtain evidence that the institution released the recipient before reinstating payments. For more information on reinstating Title XVI eligibility, see SI 02301.210.
2. Evidence of release from confinement
The recipient is responsible for providing evidence of his or her release; i.e., the release documents. Provide assistance in obtaining proof of release if necessary.
a. Recipient provides release document
Accept a document as proof of release if it contains:
the recipient’s identity (name, social security number, inmate number, date of birth, address, or other descriptive information indicating that the recipient presenting the release document was the inmate);
the name of the releasing institution (e.g., the release information is presented on the institution’s letterhead);
the date and time of release. The time of release is necessary for proration computation purposes. (For more information on proration, see SI 02005.008. For information on computing a prorated payment, see SI 02005.007) ; and
the signature of the official authorizing the release.
If the document does not contain all of this information or appears fraudulent or unreliable, contact the institution or releasing official to:
verify the authenticity of the release document; and
corroborate the release information (e.g., date and time of release).
b. Recipient does not provide release document
Ask the recipient for the name of the institution where he or she was last confined. Compare the allegation with the Prisoner Update Processing System (PUPS) record(s) and:
if the alleged institution agrees with the PUPS record and the recipient is capable, advise the recipient to contact the correctional institution to obtain proof of release;
if the alleged institution agrees with the PUPS record and the recipient needs assistance in obtaining the release documents, contact the institution and request it to fax or mail documentation of the recipient’s release to the field office (FO).
if the correctional institution will not provide a release document by fax or mail, phone the institution to obtain the information in GN 02607.875A.2.a. Add a remark on the Prisoner Remarks Screen (PRMK) screen that you verified the inmate’s identity and the release information by phone; or
if the alleged institution does not agree with the latest PUPS record, ask the recipient for the names of all places of his or her confinement. Update PUPS to reflect additional periods of confinement, if appropriate. After resolving any discrepancies, obtain the appropriate release document(s).
B. Procedure for reinstating Title XVI payments
Take the actions in this subsection to reinstate Title XVI payments after a period of prisoner suspension (payment status N22).
1. Update PUPS
a. Update the T16 Prisoner Update (PU16) screen
Update the following fields on the PU16 screen:
SELECT TYPE OF ACTION = 5 (Reinstatement);
ACTION EFFECTIVE DATE = the date (MMDDYY) payments should resume; and
RELEASED DATE = the date (MMDDYY) the inmate was released.
NOTE: Updates to the PU16 screen change the PUPS status to reinstatement, but they do not automatically reinstate Title XVI payments. For more information on annotating reinstatement actions in PUPS, see MSOM PRISON 003.008.
b. Update the PRMK screen
Add remarks on the PRMK screen to document:
what release evidence the recipient provided;
who (recipient, representative payee or institution) provided the release evidence;
date you reviewed the release evidence; and
FO code and name of technician who reviewed the release evidence.
2. Review eligibility requirements
Review eligibility requirements with the recipient. Conduct an unscheduled redetermination, if appropriate. For more information on unscheduled redeterminations, see SI 02305.022.