OF verifies fee remittances by sending an automated email to the main FO email box
titled “SSA-414-U3 Receipt Confirmation” containing the following information:
check number (if paid by credit card, the receipt number will read “CRXXXXXX”);
date of the SSA-414-U3 that the remittances are associated with; and
The receipt confirmation email will inform the FO that OF verified fees on the SSA-414-U3.
OF will not return a copy of the paper SSA-414-U3 to the FO.
NOTE: If the FO does not include the FO code and the date of the corresponding SSA-414-U3
on the check, OF will not send an email reply nor will they send a paper verification
of the SSA-414-U3.
Ensure that you retain the remaining copy of the SSA-414-U3 in the pending file so
that the FO can confirm the fees sent and the fees verified by OF match. The FO must
associate the email with the remaining copy of the SSA-414-U3 and retain in the control
file to use for audit purposes.
NOTE: The email may contain verified fee remittances for multiple dates. Ensure that you
compare the verified remittances with all applicable SSA-414-U3s in that date range.
For an example of the receipt confirmation email, see GN 02403.055D in this section.